Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Mole Valley District Council
Pippbrook
DORKING
RH41SJ
UK
Telephone: +44 1403215299
E-mail: procurement@molevalley.gov.uk
NUTS: UKJ26
Internet address(es)
Main address: https://www.molevalley.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
MVDC Commercial Call Out, Installation, Repair and Maintenance
Reference number: MVDC - 037387
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Mole Valley District Council (the Council) invites tenders for the provision of Electrical and Mechanical Services as set out in these documents.
It should be noted at the outset that the Council's Electrical Services requirements and Mechanical Services requirements form their own independently awardable Lots and subsequent Contracts:
Lot One is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Electrical Services to the Council's Commercial Portfolio.
Lot Two is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Mechanical Services to the Council's Commercial Portfolio.
The Council is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Council's Procurement Code. The Council will be issuing separate Contracts to the winning bidder of each Lot. There are no restrictions or limitations on the number of Lots you can bid for.
The Council is seeking to contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Contractor will be expected to deliver improvements to service delivery and value for money over the life of the contract.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
565 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot One - Electrical
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKJ26
II.2.4) Description of the procurement
The Council is looking to acquire the services of a suitably qualified electrical contractor to undertake: emergency and reactive call out, electrical planned maintenance and electrical repairs & installations at Corporate Sites, Carparks and Public Toilets. The properties and equipment included in this tender and owned by the Council are varied. They range from the main Civic Centre offices in Dorking and the Dorking Halls Theatre to small rural toilet blocks and car park payment machines. These requirements will be referred to in this tender as Lot One.
II.2.5) Award criteria
Quality criterion: Lot One Key Staff Capabilities
/ Weighting: 10
Quality criterion: Lot One Staffing Levels and Service Cover
/ Weighting: 10
Quality criterion: Lot One Method Statement
/ Weighting: 5
Quality criterion: Lot One Added Value & Sustainability
/ Weighting: 5
Cost criterion: Servicing, Repair & Maintenance (schedule)
/ Weighting: 56
Cost criterion: Specific Schedule of Rates
/ Weighting: 7
Cost criterion: Emergency Call Out
/ Weighting: 3.5
Cost criterion: Day Work Rates
/ Weighting: 3.5
II.2.11) Information about options
Options:
Yes
Description of options:
One option to extend the contract for 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot Two - Mechanical
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKJ26
II.2.4) Description of the procurement
The Council is also looking to acquire the services of a suitably qualified mechanical contractor to undertake: emergency and reactive call out, mechanical planned maintenance and mechanical repairs & installations at Corporate Sites, Carparks and Public Toilets. The properties and equipment included in this tender and owned by the Council are varied. They range from the main Civil Centre offices in Dorking and the Dorking Halls Theatre to small rural toilet blocks and car park payment machines. These requirements will be referred to in this tender as Lot Two.
II.2.5) Award criteria
Quality criterion: Lot Two Key Staff Capabilities
/ Weighting: 10
Quality criterion: Lot Two Staffing Levels and Service Cover
/ Weighting: 10
Quality criterion: Lot Two Method Statement
/ Weighting: 5
Quality criterion: Lot Two Added Value & Sustainability
/ Weighting: 5
Cost criterion: Servicing, Repair & Maintenance (Schedule)
/ Weighting: 56
Cost criterion: Specific Schedule of Rates
/ Weighting: 7
Cost criterion: Emergency Call Out
/ Weighting: 3.5
Cost criterion: Day Work Rates
/ Weighting: 3.5
II.2.11) Information about options
Options:
Yes
Description of options:
One option to extend for 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-004203
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot One - Electrical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/04/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BUCHANAN & CURWEN (LEATHERHEAD) LIMITED
01522490
Leatherhead
UK
NUTS: UKJ26
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 405 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot Two - Mechanical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/04/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Industraheat
Ashtead
UK
NUTS: UKJ26
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 325 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section VI: Complementary information
VI.3) Additional information
Declared values of award are inclusive of contract extension options.
Each awarded contract is to commence 14/05/2024 and run for three years (one option to extend for two years).
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
29/04/2024