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Summary

OCID:: ocds-kuma6s-149475
Published by:: Milford Haven Port Authority
Authority ID:: AA1129
Publication date:: 01 April 2025
Deadline date:: 07 May 2025
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

To design, fabricate, deliver to site, install and commission the pontoon facilities and gangway at the Pilot Jetty. Full tender documents can be accessed by clicking this link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/EqCQrj1eU7BOiW7v4Y11WZMB2vIXmwKX5muCpMV-WLDFOQ?e=DpcxF9

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: WORKS

1 Authority Details

1.1 Authority Name and Address

Official Name: Milford Haven Port Authority
Postal Address: Gorsewood Drive, Milford Haven,
Town: Pembrokeshire	Postal Code: SA73 3ER	Country: UK
For the attention of: Penny Goodier	Telephone: +44 1646696100
E-Mail:	Fax:
Internet Address (URL): https://www.mhpa.co.uk Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: Milford Haven Port Authority
Postal Address: Gorsewood Drive, Milford Haven,
Town: Pembrokeshire	Postal Code: SA73 3ER	Country: UK
For the attention of:	Telephone: +44 1646696100
E-Mail:	Fax:
Internet Address (URL): https://www.mhpa.co.uk

1.3 Completed documents must be returned to:

Official Name: Milford Haven Port Authority
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

2 Contract Details

2.1 Title

Pilot Jetty Design & Installation of Pontoon & Brow

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=149475.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	45000000		Construction work
	45244000		Marine construction works
	45244100		Marine installations
	50200000		Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
	50240000		Repair, maintenance and associated services related to marine and other equipment
	71000000		Architectural, construction, engineering and inspection services

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

Included within the tender.

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
01-05-2025 Time 12:00

Estimated award date
12-05-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:149475)

5.2 Additional Documentation

5.3 Publication date of this notice

01-04-2025

SF 51a

Coding

Commodity categories

ID	Title	Parent category
71000000	Architectural, construction, engineering and inspection services	Construction and Real Estate
45000000	Construction work	Construction and Real Estate
45244000	Marine construction works	Construction work for water projects
45244100	Marine installations	Marine construction works
50200000	Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment	Repair and maintenance services
50240000	Repair, maintenance and associated services related to marine and other equipment	Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
07/04/2025 09:57	Site Visit An additional site visit has been arranged for Monday, 14th April at 10am. Please contact arndt.hermann@mhpa.co.uk to confirm attendance.
16/04/2025 20:49	ADDED FILE: 6606 Sea Sweep - Stability Check ISSUE D 20DEC24 6606 Sea Sweep - Stability Check ISSUE D 20DEC24
16/04/2025 20:49	ADDED FILE: Dynevor Stability information booklet Dynevor Stability information booklet
16/04/2025 20:50	ADDED FILE: NGS42-0.1-Doc01-Main Specifications Sheet-Rev02-EM21-12-23 NGS42-0.1-Doc01-Main Specifications Sheet-Rev02-EM21-12-23
16/04/2025 20:51	ADDED FILE: NGS42-1.1-Sht01-General Arrangement-Rev04-EM15-01-24 NGS42-1.1-Sht01-General Arrangement-Rev04-EM15-01-24
16/04/2025 20:52	ADDED FILE: NGS42-11.2-Sht02-Mooring Concept-Rev06-EM25-03-24 NGS42-11.2-Sht02-Mooring Concept-Rev06-EM25-03-24
16/04/2025 20:53	ADDED FILE: NGS42-11.2-Sht03-Bollard Arrangement-Rev01-EM25-03-24 NGS42-11.2-Sht03-Bollard Arrangement-Rev01-EM25-03-24
16/04/2025 20:57	ADDED FILE: Pi19-MHPA-MMSL-Stability Book-Rev 04 - STDAVIDS Pi19-MHPA-MMSL-Stability Book-Rev 04 - STDAVIDS
16/04/2025 20:58	ADDED FILE: Picton Stability Book Picton Stability Book
17/04/2025 16:16	ADDED FILE: Sea Sweep Stability Information Book 29.10.18 Sea Sweep Stability Information Book 29.10.18
22/04/2025 11:53	ADDED FILE: Skomer Stability Booklet Skomer Stability Booklet
24/04/2025 07:08	Submission Deadline Extension A request to extend the submission deadline has been received. Given the urgency of the work, MHPA can only approve an extension until Tuesday, May 6th at 12:00.
24/04/2025 07:08	Notice date(s) changed The Deadline date was changed from 01/05/2025 12:00 to 06/05/2025 12:00. A request to extend the submission deadline has been received. Given the urgency of the work, MHPA can only approve an extension until Tuesday, May 6th at 12:00.
24/04/2025 07:14	Q&A We have received some questions direct. Please see the questions and answers below: 1. BR-TQ-008 WI 2.6.2 - Maintaining the twin berth pontoon and access during construction will not be possible at all times without the procurement of temporary pontoons. Even then, lifting over operating berths is not advised (i.e. linkspan removal, guide removal, etc). Therefore, we would propose a short period of possession where the pilot vessels are accessed from an alternative berth. This can be planned weeks in advance. Would this be acceptable? Tenderers are invited to submit their phasing and possession plans with their tender returns. If an alternative solution to the requirements of 2.6.2 is proposed, tenderers should provide sufficient detail to enable an understanding of timescales and logistics for temporary berthing and access, to allow the Employer to assess the proposals. Closure periods are not the preferred solution, but will be accommodated should other solutions not be possible.
24/04/2025 07:15	Q&A Q. MT/JXS 11/04/2025 BR-TQ-013 WI 3.8 Licences and Consents It is assumed that the client shall provide the full consent requirements for the works, in addition the Natural Resources Wales license mentioned this shall include the MMO. Please provide a copy of the marine licenses and any work constraints and methodology assumptions. A. The Marine licence is currently in application. We will forward it to Tenderers as soon as it is available. If it is not available before the date of tender returns, any specific requirements will be incorporated into the contract and dealt with accordingly. There is no separate MMO Licence.
24/04/2025 07:15	Q&A Q. MT/JXS 11/04/2025 BR-TQ-015 WI 4.12.1 - It is highly unusual for there to be the number of ladders shown on the berth, and 2No. Ladders on the entire berth would still comply with L148 - Safety in Docks: Approved Code of Practice (ACOP) requirements. These are typically on the extreme ends and not on the berthing face as there is a crush risk. Furthermore, ladders are not countersunk as this inflates costs in pontoon fabrication. Please confirm is 1No. ladder per extreme end and surface mounted is acceptable as per industry practice? A. The ladders numbers shall be provided as specified. Non-countersunk ladders can be specified as long as they do not protrude past the berthing line protected by the pontoon fendering.
24/04/2025 07:16	Q&A Q. MT/JXS 11/04/2025 BR-TQ-017 WI 7.6.2 - propose an alternative working to 7.6.2 which would communicate that if any design changes that would have a material change on performance or appearance, then this would need approval. Typically, minor amendments are made between Construction and Fabrication drawings and this would delay the project unnecessarily. A. The intention of the clause is to ensure that there are minimal changes between what is proposed at tender stage, at 70% stage and construction. Minor amendments can be managed via the Contract mechanisms, but there is no obligation on the Project Manager to accept them.
24/04/2025 07:16	Q&A Q. WI 14.10.1 - Why are mooring cleats and 10T bollards required? This will reduce accessibility to vessels and prevent an increased tripping hazard. A. Please provide the number of cleats specified. Cleat fixings should allow them to be removed and fixing holes blanked should they no longer be required
24/04/2025 07:17	Q&A Q. BR-TQ-020 WI 14.3.1/2 - Is there any reason a 50 year life has not been requested for the pontoon hull? This can easily be achieved via anodes and sacrificial steel. Fenders would need replacement at the 25 year mark. A. The 25 year design life is a minimum. Contractors should identify opportunities for life extension at minimal cost as part of their tender submission.
24/04/2025 07:17	Q&A Q. BR-TQ-032 WI 15.5.1 - experience is Weldmesh prevents future inspection and maintenance of operational structures such as this and does not provide meaningful protection. Please confirm whether this is a requirement. A. Please provide as specified in the Works Information as it provides protection to workers below. Panels should be provided with easy to remove fixings.
24/04/2025 07:18	Q&A Q. BR-TQ-033 WI 15.6.2 - This is an incredibly onerous requirement. Safety chains are to act as a secondary means of restraint and avoid disproportionate collapse, injury and fatalities. If the linkspan is required to act as a mooring bridge then this would require the linkspan, upper bearings, upper bank seat, and jetty in the area of the upper bank seat to take the full environmental loading of the pontoon and vessels. It is highly unlikely that all guide rails will fail simultaneously. Please confirm this is an actual requirement? A. Delete text of 15.6.2 and replace with "The chain shall be of sufficient diameter to provide achorage to the gangway, should the bankseat fixings fail. The chains shall be positioned to provide nominal support to the gangway to retain it in an upright position."
02/05/2025 14:56	Notice date(s) changed The Deadline date was changed from 06/05/2025 12:00 to 07/05/2025 09:00. An extension has been requested for one week. Unfortunately we do not have scope in the project timeline for further extensions, however, we have granted a short extension to 7th May at 9am. We hope this helps.
06/05/2025 21:44	ADDED FILE: NEC Contract NEC Contract

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Q&A

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Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.