Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Edinburgh Napier University
Sighthill Campus, 9 Sighthill Court
EDINBURGH
EH11 4BN
UK
Contact person: Steph Buchanan
Telephone: +44 1314552983
E-mail: s.buchanan2@napier.ac.uk
NUTS: UKM75
Internet address(es)
Main address: www.napier.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ENU Student Accommodation Cleaning
Reference number: 500PF-ENU-2425-PRF1089
II.1.2) Main CPV code
90911100
II.1.3) Type of contract
Services
II.1.4) Short description
Edinburgh Napier University has a requirement for two service providers to provide cleaning services across our three student accommodation sites (Bainfield, Orwell Terrace, and Slateford Road). The scope covers weekly cleans, deep cleans and summer commercial cleans.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Bainfield Deep Cleans and Summer Commercial Cleans (incl. housekeeping) at Bainfield and Orwell Terrace
II.2.2) Additional CPV code(s)
90911100
90910000
90911000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Bainfield Napier University Student Accommodation - 6 Bainfield Dr, Edinburgh EH11 1AR
and
Orwell Terrace Student Accommodation - 24B Orwell Terrace, Edinburgh EH11 2DY.
II.2.4) Description of the procurement
ENU has a requirement for a service provider to provide cleaning services at the Bainfield and Orwell Terrace Student Accommodation sites.
This lot is for the deep cleans required at Bainfield (required in June, August and January each year) and for the Summer Commercial Cleans, which is inclusive of house keeping (bed-making, linen duties etc.) at Bainfield and Orwell Terrace Student Accommodation sites during July-September each year.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Assurance
/ Weighting: 18
Quality criterion: Business Continuity
/ Weighting: 12
Quality criterion: Health & Safety
/ Weighting: 9
Quality criterion: Sustainable Procurement Environmental
/ Weighting: 3
Quality criterion: Lot 1 Methodology
/ Weighting: 9
Quality criterion: Lot 1 Methodology – Key Personnel and Management of Contract
/ Weighting: 9
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/06/2025
End:
01/06/2028
This contract is subject to renewal: Yes
Description of renewals:
The Contract Term shall be 3 years initially with the option to extend the contract for two separate periods of 12 months (3+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford Road
II.2.2) Additional CPV code(s)
90910000
90911000
90911100
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Bainfield Accommodation - 6 Bainfield Dr, Edinburgh EH11 1AR
Orwell Terrace Accommodation - 24B Orwell Terrace, Edinburgh EH11 2DY
Slateford Road Accommodation - 1 Slateford Rd, Edinburgh EH11 1FE
II.2.4) Description of the procurement
ENU has a requirement for a service provider to provide cleaning services at the Bainfield, Orwell Terrace, and Slateford Road Student Accommodation sites.
This lot is for the Weekly cleans (all 3 sites) as well as the deep cleans for both Orwell Terrace and Slateford Road (required in June, August, and January each year).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Assurance
/ Weighting: 18
Quality criterion: Business Continuity
/ Weighting: 12
Quality criterion: Health & Safety
/ Weighting: 9
Quality criterion: Sustainable Procurement Environmental
/ Weighting: 3
Quality criterion: Lot 2 Methodology
/ Weighting: 9
Quality criterion: Lot 2 Methodology – Key Personnel and Management of Contract
/ Weighting: 9
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/06/2025
End:
01/06/2028
This contract is subject to renewal: Yes
Description of renewals:
The Contract Term shall be 3 years initially with the option to extend the Contract for two separate periods of 12 months (3+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-038964
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/04/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/04/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
In 3-5 years dependent upon contract extensions
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional Risk Indemnity: GBP5M
Employer's (Compulsory) Liability: GBP10M
Public Liability: GBP10M
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28552. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:793391)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers St
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
20/03/2025