Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Oxfordshire County Council
County Hall
Oxford
OX1 1ND
UK
Contact person: Ms Priscilla Opare Mintah
Telephone: +44 10000000
E-mail: Priscilla.Oparemintah@oxfordshire.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.oxfordshire.gov.uk
Address of the buyer profile: http://www.oxfordshire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Community Short Breaks for Disabled Children
Reference number: DN687868
II.1.2) Main CPV code
85312120
II.1.3) Type of contract
Services
II.1.4) Short description
Oxfordshire County Council is seeking tenders from suitably qualified providers to deliver Community based short breaks for disabled children and young people. The community short breaks provision is split into different types of activities (Lots) each lot is split geographically into Delivery Area 1, 2 and 3. Details of the delivery areas can be found in appendix 1 Service Specification within this Invitation to tender. The core service will consist of regular sessions to support children and young people to have consistent access to Short Breaks which offer a range of creative, flexible, fun and co-designed activities in local communities for children and young people with disabilities aged 5-18 This can be a combination of sessions after school, evening, weekends and in the school and college holidays.
The Council would like to achieve a wide range of services and activities across the County within the following Lots which are:
• Lot 1 After school activities.
• Lot 2 Weekend and school holidays activities,
• Lot 3 Evening activities and
• Lot 4 Activities for Autistic Children and Young People, without a learning disability.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
9 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
After School Activities
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 5-18. We are looking for activities to be run between Mon – Fri during Oxfordshire School Term Dates for 1-3 hours.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
II.2.5) Award criteria
Quality criterion: Service Quality
/ Weighting: 50%
Quality criterion: Activities Quality (Lot Specific)
/ Weighting: 30%
Price
/ Weighting:
20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Weekend and school holiday activities
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
To provide a range of creative, flexible fun and co-designed activities in local communities for disabled children and young people aged 5-18. This could include family events and include whole, half-day, and/or evening activities. Activities will run during the weekend year-round and weekdays outside of Oxfordshire Schools Term Dates.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
II.2.5) Award criteria
Quality criterion: Service Quality
/ Weighting: 50%
Quality criterion: Activities Quality (Lot Specific)
/ Weighting: 30%
Price
/ Weighting:
20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Evening Activities
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 11-18. We are looking for activities between Mon – Fri during Oxfordshire Schools Term Dates.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
II.2.5) Award criteria
Quality criterion: Service Quality
/ Weighting: 50%
Quality criterion: Activities Quality (Lot Specific)
/ Weighting: 30%
Price
/ Weighting:
20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Activities for Autistic Children and Young People, without a learning disability
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people with Autism within the age range of 5-18. We are looking for a range of activities for after school, weekend, holidays, and evenings.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
II.2.5) Award criteria
Quality criterion: Service Quality
/ Weighting: 50%
Quality criterion: Activities Quality (Lot Specific)
/ Weighting: 30%
Price
/ Weighting:
20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 001-687868
Section V: Award of contract
Lot No: 1
Title: After School Activites
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Endorphins Group Limited
Halifax
HX1 1HX
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: After School Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Gallery Trust Limited
Oxford
OX4 4DU
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 270 504.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: After School Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Let's Play Project
Banbury
OX17 3JL
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 98 639.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Weekend and School Holiday Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Endorphins Group Limited
Halifax
HX1 1HX
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 160 092.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Weekend and School Holiday Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Gallery Trust Limited
Oxford
OX4 4DU
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 186 727.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Weekend and School Holiday Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Let's Play Project
Banbury
OX17 3JL
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 90 489.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Weekend and School Holiday Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Parasol Project
Oxford
OX3 9RG
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 101 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Weekend and School Holiday Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Yellow Submarine Holidays Limited
Oxford
OX1 1HH
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 78 092.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Evening Activities
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 4
Title: Activities for Autistic Children and Young People, without a learning disability
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Autism Family Support Oxfordshire
Abingdon
OX14 3GD
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 40 880.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Activities for Autistic Children and Young People, without a learning disability
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sportsworks Limited
Cumbria
LA8 8LD
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 57 472.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Activities for Autistic Children and Young People, without a learning disability
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Gallery Trust Limited
Oxford
OX4 4DU
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 22 199.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Oxfordshire County Council
Oxford
OX1 1ND
UK
VI.5) Date of dispatch of this notice
24/03/2025