Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
UK
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.eastlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Term Maintenance Contract for Legionella & Water Quality
Reference number: ELC-24-0432
II.1.2) Main CPV code
85111820
II.1.3) Type of contract
Services
II.1.4) Short description
The Term Maintenance Contract will be to undertake Legionella & Water Quality Management & Associated Works primarily to Public Buildings (although there is a limited amount of Estates, HMO Buildings etc) which include the following:
1. Risk Assessments (including Reassessments).
2. Monitoring Tasks.
3. Inspections.
4. Cleaning & Disinfection Tasks.
5. Analytical Testing.
6. Water Cooler Servicing.
7. Reactive Maintenance.
8. Remedial Works (where necessary).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
908 257.92
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45232430
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
The Term Maintenance Contract will be to undertake Legionella & Water Quality Management & Associated Works primarily to Public Buildings (although there is a limited amount of Estates, HMO Buildings etc) which include the following:
1. Risk Assessments (including Reassessments).
2. Monitoring Tasks.
3. Inspections.
4. Cleaning & Disinfection Tasks.
5. Analytical Testing.
6. Water Cooler Servicing.
7. Reactive Maintenance.
8. Remedial Works (where necessary).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
East Lothian Council had been advised their appointed contractor from a previous competitive procedure was barred from membership of the Legionella Control Association. Membership of this is a mandatory requirement of the contract and a decision was made to remove the contractor due to this non-compliance. Due to the urgency surrounding this removal a contract was put in place without further competition to the second ranked contractor from the previous Open GPA procurement procedure – Reference No. JAN496721
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: ELC-24-0432
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dalkia Operations Ltd
2nd Floor, One Rutherglen Links, Rutherglen Links Business Park, Farmeloan Road
Glasgow
G73 1EE
UK
Telephone: +44 1416137400
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 908 257.92
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Community Benefits are a requirement of this contract.
A summary of the expected community benefits has been provided as follows:
The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community.
(SC Ref:794124)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
25/03/2025