Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Sheffield Hallam University
10005790
City Campus
Sheffield
S11WB
UK
Contact person: Johana Madafi
E-mail: j.madafi@shu.ac.uk
NUTS: UKE32
Internet address(es)
Main address: https://www.shu.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of a Learning Management System
Reference number: 2425-12-DTS-JM
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
160 800.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Sheffield Hallam University
City Campus
Sheffield
S11WB
II.2.4) Description of the procurement
Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings.
For that purpose Sheffield Hallam University intends to directly award a new contract to Access Group to provide the additional services of a Learning Management Systems to allow a seamless integration of this system to the University's existing People XD system which Access Group already provides for the University.
The need to add a Learning Management System of this nature is to align with the mandatory regulatory requirements of the new OfS condition of registration (E6) on sexual harassment and misconduct and also align with the H&S training to ensure that the Notice of Contravention (NOC) from the HSE can be fully addressed. Both these requirements need to be implemented by Aug 2025 to ensure the University is Ofs compliant and at the same time ensuring continuity of operations before the next Ofs inspection. Future procurement has been taken into consideration and hence this addition will run concurrently with the existing People XD system to allow flexibility for future procurement and scalability.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This service is being procurement to ensure Ofs regulatory and mandatory compliance and requirements which have to be implemented by Aug 2025 and the University realised that due to the timescales involved in mobilisation and implementation of this system it was advantageous to add this system as an additional service to work seamlessly with an already existing People XD system already under the watch of Access Group as this would ensure the institution's operations are not disrupted. To ensure future procurements is done competitively, this contract will only run concurrently with the existing People XD contract and expire at the same time to allow a new procurement procedure to be done for a new longer term contract where both services are acquired under one contract.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 2425-12-DTS-JM
Title: Learning Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2025
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Access UK Ltd
10005790
Colchester
CO7 6LZ
UK
NUTS: UKE
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 160 800.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Sheffield Hallam University
Sheffield
UK
VI.5) Date of dispatch of this notice
31/03/2025