Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
1 Staffordshire Place, Tipping Street,
Stafford
ST162DH
UK
Contact person: Paul Timmins
Telephone: +44 1785854646
E-mail: paul.timmins@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Waste Disposal - Hanford Energy Recovery Facility
Reference number: IA3561
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
Staffordshire County Council have secured short term arrangements (April 2025 - March 2030) for the disposal of waste in the North of Staffordshire. The waste supply agreement has been developed with Stoke on Trent City Council to provide continuity to an existing partnership arrangement that expires in March 2025. As the Waste Disposal Authority, Staffordshire County Council has a statutory obligation to provide waste disposal solutions for the waste collected at the kerbside by the Waste Collection Authorities i.e. the District and Borough Councils.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
26 700 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG2
II.2.4) Description of the procurement
The Services agreement has been made on the basis it can be demonstrated (in accordance with Regulation 32 of the Public Contracts Regulations 2015) that the required service can only be provided by particular provider (in this case, SOTCC) because competition is absent for technical reasons.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a 5 year contract. No options to extend within the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The agreement has been made on the basis it can be demonstrated (in accordance with Regulation 32 of the Public Contracts Regulations 2015) that the required service can only be provided by particular provider (in this case, SOTCC) because competition is absent for technical reasons.
Waste industry focused Technically, Environmentally and Economically Practicable (TEEP) analysis has been undertaken to demonstrate the technical reasons that the competition is absent. Of the 55,000 tonnes (t) of statutory residual waste delivered to the Hanford ERF by SCC, approximately 35,000t are direct delivered via Refuse Collection Vehicles (RCVs), with the remaining 20,000t delivered via transfer stations.
For the 35,000t direct delivered material, it is not operationally viable to transport this waste long distances on RCVs without substantially impacting the WCAs waste operations and negatively impacting residents' kerbside bin collections. Consequently, the disposal solution needs to accommodate short haulage distances for direct delivered material or include the provision of a suitable local transfer station with sufficient capacity, availability and flexibility for this material.
The remaining 20,000t delivered via transfer stations is committed as balancing tonnage at SCC's other ERF facilities to manage availability obligations and thus requires substantial flexibility to meet SCC's existing contractual agreements.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: IA3561
Title: Contract for Waste Disposal - Hanford Energy Recovery Facility
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2025
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke on Trent
ST4 1HH
UK
NUTS: UKG23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 26 700 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
2 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
UK
VI.5) Date of dispatch of this notice
31/03/2025