Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Southampton
10007158
University Road, Highfield
Southampton
SO171BJ
UK
Contact person: Danielle Stephenson
E-mail: procurement@soton.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: http://www.southampton.ac.uk
I.4) Type of the contracting authority
Other: Higher Education Institution not subject to PCR15 or any replacement legislation
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Photography Services Framework
Reference number: 2023UoS-0823
II.1.2) Main CPV code
79961000
II.1.3) Type of contract
Services
II.1.4) Short description
The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Information on the University's brand guidelines can be found at File 4 Appendix 1 - UoS Brand Imagery, further information can be provided upon appointment.
Imagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities.
The supplier is required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting:
- images in landscape and portrait
- the same image multiple times in different angles
-the same set up with different models
The commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively.
The framework of suppliers will provide services across the whole University including other professional services, academic units, research centres and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
200 000.00
GBP/ Highest offer:
240 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Large Photography Jobs / High-end Photography
II.2.2) Additional CPV code(s)
79961000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
Large Photography Jobs / High-end Photography
II.2.5) Award criteria
Quality criterion: Production Quality Response
/ Weighting: 40
Quality criterion: Interviews
/ Weighting: 30%
Cost criterion: Day Rate
/ Weighting: 20%
Cost criterion: Half Day
/ Weighting: 10%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Smaller / Quick Turnaround Photography Jobs
II.2.2) Additional CPV code(s)
79961000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
Smaller / Quick Turnaround Photography Jobs
II.2.5) Award criteria
Quality criterion: Production Quality Response
/ Weighting: 60%
Cost criterion: Day Rate
/ Weighting: 20%
Cost criterion: Half Day
/ Weighting: 10%
Cost criterion: Hourly Rate
/ Weighting: 20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-036527
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2025
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Chris Russell Photography Limited
14995354
Bishops Stortford
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2025
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harrison Bates
Ringwood
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2025
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jasdeep Kaur Lehal
Winchester
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2025
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jon Banfield
5526083
Southampton
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2025
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Matt Sills Limited
11762408
Southsea
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2025
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Press Association Limited
00004197
London
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Southampton
Southampton
UK
VI.5) Date of dispatch of this notice
02/04/2025