Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
UK
Telephone: +44 1415773669
E-mail: sandra.bisset@eastrenfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.eastrenfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supplementary Repair & Maintenance Services to Vehicles
Reference number: ERC000492
II.1.2) Main CPV code
50112110
II.1.3) Type of contract
Services
II.1.4) Short description
East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for Vehicle Body repairs and also ad-hoc maintenance/repairs and servicing of Council Vehicles.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 65,000 GBP and total contract value including extension is 260,000 GBP.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
This framework will be split into 3 lots.
Lot 1 - Vehicle Body Repairs under 3.5T
Lot 2 - Vehicle Body Repairs HGV's
Lot 3 - Maintenance & Repairs of Vehicles
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
98 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight
II.2.2) Additional CPV code(s)
50112110
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs up to 3.5T in gross weight.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 25,000 GBP and total contract value including extension is 100,000 GBP.
II.2.5) Award criteria
Quality criterion: 1.2 Process for Respraying
/ Weighting: 20
Quality criterion: 1.3 Purchasing Process
/ Weighting: 16
Quality criterion: 1.4 Warranty Period
/ Weighting: 12
Quality criterion: 1.5 Availability
/ Weighting: 8
Quality criterion: 1.6 Estimates
/ Weighting: 6.5
Quality criterion: 1.7 Electric Vehicles
/ Weighting: 6.5
Quality criterion: 1.8 Invoicing Procedure
/ Weighting: 4.5
Quality criterion: 1.9 Idenfiying Additional Faults
/ Weighting: 6.5
Quality criterion: 1.10 Community Benefits
/ Weighting: 10
Quality criterion: 1.11 Fair Work Practices
/ Weighting: 5
Quality criterion: 1.12 Sustainability
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot No: 2
II.2.1) Title
Lot 2 - Vehicle Body Repairs over 3.5T (HGV)
II.2.2) Additional CPV code(s)
50112110
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs over 3.5T (HGV).
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 19,000 GBP and total contract value including extension is 76,000 GBP.
II.2.5) Award criteria
Quality criterion: 1.2 Process for Respraying
/ Weighting: 20
Quality criterion: 1.3 Purchasing Process
/ Weighting: 16
Quality criterion: 1.4 Warranty Period
/ Weighting: 12
Quality criterion: 1.5 Availability
/ Weighting: 8
Quality criterion: 1.6 Estimates
/ Weighting: 6.5
Quality criterion: 1.7 Electric Vehicles
/ Weighting: 6.5
Quality criterion: 1.8 Invoicing Procedure
/ Weighting: 4.5
Quality criterion: 1.9 Identifying Additional Faults
/ Weighting: 6.5
Quality criterion: 1.10 Community Benefits
/ Weighting: 10
Quality criterion: 1.11 Fair Work Practices
/ Weighting: 5
Quality criterion: 1.12 Sustainability
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot No: 3
II.2.1) Title
Lot 3 - Maintenance/Repairs of Vehicles
II.2.2) Additional CPV code(s)
50116000
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Repairs and Maintenance to Vehicles.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 21,000 GBP and total contract value including extension is 84,000 GBP.
II.2.5) Award criteria
Quality criterion: 1.2 Process for General Vehicle Repairs
/ Weighting: 20
Quality criterion: 1.3 Purchasing Process
/ Weighting: 16
Quality criterion: 1.4 Warranty Period
/ Weighting: 12
Quality criterion: 1.5 Availability
/ Weighting: 8
Quality criterion: 1.6 Estimates
/ Weighting: 6.5
Quality criterion: 1.7 Electric Vehicles
/ Weighting: 6.5
Quality criterion: 1.8 Invoicing Procedure
/ Weighting: 4.5
Quality criterion: 1.9 Identifying Additional Faults
/ Weighting: 6.5
Quality criterion: 1.10 Community Benefits
/ Weighting: 10
Quality criterion: 1.11 Fair Work Practices
/ Weighting: 5
Quality criterion: 1.12 Sustainability
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-037347
Section V: Award of contract
Lot No: 1
Title: Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
BUSTEC SCOTLAND LTD
22 MELFORD ROAD, BELLSHILL
BELLSHILL
ML4 3LR
UK
Telephone: +44 1698746208
NUTS: UKM84
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Riverside Truck Rental Ltd
Oasis Business Park, Parkside Place
Skelmersdale
WN8 9RD
UK
Telephone: +44 7825181400
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Roadside Vehicle Services
46 Underwood Road, Paisley
Renfrewshire
PA31TL
UK
Telephone: +44 1418421440
NUTS: UKM83
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 75 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2 - Vehicle Body Repairs over 3.5T (HGV)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
BUSTEC SCOTLAND LTD
22 MELFORD ROAD, BELLSHILL
BELLSHILL
ML4 3LR
UK
Telephone: +44 1698746208
NUTS: UKM84
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Riverside Truck Rental Ltd
Oasis Business Park, Parkside Place
Skelmersdale
WN8 9RD
UK
Telephone: +44 7825181400
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Roadside Vehicle Services
46 Underwood Road, Paisley
Renfrewshire
PA31TL
UK
Telephone: +44 1418421440
NUTS: UKM83
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 57 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Lot 3 - Maintenance/Repairs of Vehicles
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Roadside Vehicle Services
46 Underwood Road, Paisley
Renfrewshire
PA31TL
UK
Telephone: +44 1418421440
NUTS: UKM83
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Riverside Truck Rental Ltd
Oasis Business Park, Parkside Place
Skelmersdale
WN8 9RD
UK
Telephone: +44 7825181400
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 63 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days
of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.
The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice
(SC Ref:793874)
VI.4) Procedures for review
VI.4.1) Review body
Paisley Sheriff Court and Justice of the Peace Court
St. James Street
Paisley
PA3 2HW
UK
Telephone: +44 1418875291
E-mail: paisley@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
04/04/2025