Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Imperial War Museums
IWM London, Lambeth Road
London
SE1 6HZ
UK
Contact person: Procurement and Resources Officer
Telephone: +44 2074165000
E-mail: erowberry@iwm.org.uk
NUTS: UK
Internet address(es)
Main address: www.iwm.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums
Reference number: DCM3275
II.1.2) Main CPV code
72311100
II.1.3) Type of contract
Services
II.1.4) Short description
This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project.
The digitisation work is broken down into the following Lots:
•Lot 1 – Photographic Negative, Prints & Preservation Document Capture
•Lot 2 – Videotape Digitisation
•Lot 3 – Document Copying
•Lot 4 – Sound Digitisation
•Lot 5 – 4K Film Digitisation
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 800 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Photographic Negative, Prints & Preservation Document Capture
II.2.2) Additional CPV code(s)
72311100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Digitisation - Photographic Negative, Prints & Preservation Document Capture
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
Lot No: 2
II.2.1) Title
Videotape Digitisation
II.2.2) Additional CPV code(s)
72311100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Videotape Digitisation
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
Lot No: 3
II.2.1) Title
Document Copying
II.2.2) Additional CPV code(s)
72311100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Digitisation - Document Copying
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
Lot No: 4
II.2.1) Title
Sound Digitisation
II.2.2) Additional CPV code(s)
72311100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Sound Digitisation
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
Lot No: 5
II.2.1) Title
4K Film Digitisation
II.2.2) Additional CPV code(s)
72311100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
4K Film Digitisation
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-006882
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/07/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
MAX COMMUNICATIONS LTD
3803572
2-3 Gunnery Terrace, Royal Arsenal
London
SE18 6SW
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
J&J NEGUS LTD T/A GENUS GROUP
1168979
Hammond Close, Warwickshire
Nuneaton
CV11 6RY
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DRAGON POST (WALES) LTD
13056277
Seren Stiwdios Wales, Wentloog Ave, Rumney
Cardiff
CF3 2GH
UK
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
MEMNON ARCHIVING SERVICES
0438.551.252
Kareelovenlaan
Evere
3B 1140
BE
NUTS: BE
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=940485739 GO Reference: GO-202549-PRO-30093424
VI.4) Procedures for review
VI.4.1) Review body
Imperial War Museums
IWM London, Lambeth Road
London
SE1 6HZ
UK
Telephone: +44 2074165000
VI.5) Date of dispatch of this notice
09/04/2025