Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
UK
Telephone: +44 1313486618
E-mail: elizabeth.lebost@parliament.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.parliament.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Devolved Parliament
I.5) Main activity
Other: Legislative Body
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Recycling and Waste Management Services
Reference number: NIC-SER-517
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires the Contractor to provide a comprehensive fully managed recycling and waste management service for the Scottish Parliament Premises for segregrated waste streams.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90514000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to provide a fully managed segregated recycling and waste
service. The contractor will collect multiple segregated recyclate/waste streams to be recycled or treated in line with all relevant legislation
and supporting SPCB environmental targets.
Contractors must provide suitable receptacles for bulk storage of material awaiting collection.
The segregated waste streams are:
General Waste, Food Waste, Recycled Waste, Glass, Confidential Paper, Ad Hoc Waste.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Up to 24 month extensions at the discretion of the SPCB.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
SPD question 4A.1 - Not Used
SPD question 4A.2 - Not Used
In the Tender documentation - Bidders must be able to demonstrate that they have a valid Waste Carrier/Broker Licence. Bidders who cannot provide evidence of the
correct licencing will be considered non-compliant and excluded from the bidding process.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
For SPD question 4B.1 - 4B.4 - not used
For SPD question 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to commencement of the awarded contract the types and levels of insurance indicated below:
Employers (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
For SPD question 4B.6 - The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/
The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.
If a tenderer is not listed on Creditsafe, for whatever reason, then it will be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out. If the information provided does not, in the SPCB’s opinion, demonstrate a satisfactory financial position, the bid may be rejected.
Minimum level(s) of standards required:
The insurance levels are:
Employers Liability 5,000,000.00
Public and Products Liability 5,000,000.00
For Creditsafe:
The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In relation to the SPD:
SPD question 4C.1 - Not used
SPD question 4C.1.2 - used. Please provide a minimum of 3 relevant examples of supplies and/or services carried out during the last 3 years. (Examples from both public and/or private sector customers and clients may be provided).
The experience question within the SPD is mandatory and the bidder is expected to provide robust details of their experience in running a contract of this size and complexity. The question can be accessed within the SPD and must be submitted as part of the tender submission. The response will be assessed on a pass / fail basis.
SPD question 4C.2 - 4C.3 - Not used
For SPD question 4C.4 - if bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking system to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
SPD Question 4C.5 to 4C.12 Not used
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In order to ensure the highest standards of quality in this contract the SPCB requires the contractor to take a positive approach to fair work
practices. Full details of all performance conditions are provided in the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/05/2025
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/05/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2031
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
This contract is Covered by CPTPP.
The Cyber Risk Profile for this contract is low, based on the Scottish Cyber Assessment Service. At tender stage the bidder must, by means of completion of the Supplier Assurance Questionnaire (SAQ) demonstrate and maintain cyber security measures to meet a pass mark against this assessment.
Two questions in the tender schedule require bidders to score 2 or above for their tender to be considered further. Full details of the two questions are detailed in the tender documentation. The scoring methodology is detailed below:
Scores will be allocated according the following matrix:
0 Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 Poor - Response is partially relevant but generally poor. The response shows some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 Acceptable - Response is relevant and acceptable. The response demonstrates a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
For this contract, Prompt Payment of subcontractors at all stages of the supply chain must be made within a maximum of 30 days and managed during the contract period.
For this contract, the contractor must be certified to ISO14001 or equivalent.
For this contract, the contractor must be certified to ISO45001 or equivalent.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28289. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will apply to this contract. Full details can be found within the tender documentation.
(SC Ref:786059)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court House
Sheriff Court House, 27 Chambers Street,
Edinburgh
EH1 1LB
UK
Telephone: +44 0000000
VI.5) Date of dispatch of this notice
10/04/2025