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UK2

Educational Season Tickets - Rail

  • First published: 15 April 2025
  • Last modified: 15 April 2025
  • Record interest

     

  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-h6vhtk-050382
Published by:
Transport for Wales Rail Limited (Utility Buyer)
Authority ID:
AA80566
Publication date:
15 April 2025
Deadline date:
-
Notice type:
UK2
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

TfW's Travel Management Service run an Education Season Ticket scheme, this offers additional discounts to Schools and Colleges for bulk buying season tickets for their pupils. Processing these season tickets is currently done manually by the TMS team, and is a very labour intensive process. We are seeking input from the market, as to potential solutions to enable TfW to deliver the educational season ticket service.There is currently envisaged 3 main requirements - 1. A Ordering Portal for submissions, either by the schools or directly from pupils/ parents. 2. Creation of a photo ID card (digital preferred) 3. Creation & distribution of the season ticket (Digital tickets preferred).TfW is open to receiving potential solutions as to how this may be delivered, either directly or through a third-party.

Full notice text

Scope

Procurement reference

TFW0884.00

Procurement description

TfW's Travel Management Service run an Education Season Ticket scheme, this offers additional discounts to Schools and Colleges for bulk buying season tickets for their pupils. Processing these season tickets is currently done manually by the TMS team, and is a very labour intensive process. We are seeking input from the market, as to potential solutions to enable TfW to deliver the educational season ticket service.

There is currently envisaged 3 main requirements - 1. A Ordering Portal for submissions, either by the schools or directly from pupils/ parents. 2. Creation of a photo ID card (digital preferred) 3. Creation & distribution of the season ticket (Digital tickets preferred).

TfW is open to receiving potential solutions as to how this may be delivered, either directly or through a third-party.

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated)

2000000 GBP Excluding VAT

2400000 GBP Including VAT

Contract dates (estimated)

01 January 2027, 00:00AM to 01 January 2032, 23:59PM

Extension end date (if all the extensions are used): 02 January 2034

Contracting authority

Transport for Wales Rail Limited (Utility Buyer)

Identification register:

  • GB-COH

Address 1: 3 Llys Cadwyn

Town/City: Pontypridd

Postcode: CF37 4TH

Country: United Kingdom

Website: http://www.tfw.wales

Companies House: 12619906

Contact name: Curtis Jordan

Email: supplychain@tfw.wales

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 63512000 - Sale of travel tickets and package tours services
  • 34980000 - Transport tickets
  • 48100000 - Industry specific software package

Delivery regions

  • UKL - Wales

Contract start date (estimated)

01 January 2027, 00:00AM

Contract end date (estimated)

01 January 2032, 23:59PM

Extension end date (estimated)

02 January 2034, 23:59PM

Can the contract be extended?

Yes

Engagement

Engagement process description

Market engagement session to be held via Microsoft Teams, including; TfW presented slide deck, Q&A slide, feedback questionnaire.

Opportunity for Supplier 1 to 1 Microsoft Teams sessions

Due date

04 June 2025, 23:59PM

Has the engagement period already ended?

No

Submission

Publication date of tender notice (estimated)

01 September 2025

Coding

Commodity categories

ID Title Parent category
48100000 Industry specific software package Software package and information systems
63512000 Sale of travel tickets and package tours services Travel agency and similar services
34980000 Transport tickets Miscellaneous transport equipment and spare parts

Delivery locations

ID Description
1013 Conwy and Denbighshire
1012 Gwynedd
1018 Swansea

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.