Summary
- OCID:
- ocds-h6vhtk-050382
- Published by:
- Transport for Wales Rail Limited (Utility Buyer)
- Authority ID:
- AA80566
- Publication date:
- 15 April 2025
- Deadline date:
- 04 June 2025
- Notice type:
- UK2
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
TfW's Travel Management Service run an Education Season Ticket scheme, this offers additional discounts to Schools and Colleges for bulk buying season tickets for their pupils. Processing these season tickets is currently done manually by the TMS team, and is a very labour intensive process. We are seeking input from the market, as to potential solutions to enable TfW to deliver the educational season ticket service.There is currently envisaged 3 main requirements - 1. A Ordering Portal for submissions, either by the schools or directly from pupils/ parents. 2. Creation of a photo ID card (digital preferred) 3. Creation & distribution of the season ticket (Digital tickets preferred).TfW is open to receiving potential solutions as to how this may be delivered, either directly or through a third-party.
Full notice text
Scope
Procurement reference
TFW0884.00
Procurement description
TfW's Travel Management Service run an Education Season Ticket scheme, this offers additional discounts to Schools and Colleges for bulk buying season tickets for their pupils. Processing these season tickets is currently done manually by the TMS team, and is a very labour intensive process. We are seeking input from the market, as to potential solutions to enable TfW to deliver the educational season ticket service.
There is currently envisaged 3 main requirements - 1. A Ordering Portal for submissions, either by the schools or directly from pupils/ parents. 2. Creation of a photo ID card (digital preferred) 3. Creation & distribution of the season ticket (Digital tickets preferred).
TfW is open to receiving potential solutions as to how this may be delivered, either directly or through a third-party.
Total value (estimated)
2000000 GBP Excluding VAT
2400000 GBP Including VAT
Contract dates (estimated)
01 January 2027, 00:00AM to 01 January 2032, 23:59PM
Extension end date (if all the extensions are used): 02 January 2034
Contracting authority
Transport for Wales Rail Limited (Utility Buyer)
Identification register:
Address 1: 3 Llys Cadwyn
Town/City: Pontypridd
Postcode: CF37 4TH
Country: United Kingdom
Website: http://www.tfw.wales
Companies House: 12619906
Contact name: Curtis Jordan
Email: supplychain@tfw.wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 63512000 - Sale of travel tickets and package tours services
- 34980000 - Transport tickets
- 48100000 - Industry specific software package
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
01 January 2032, 23:59PM
Extension end date (estimated)
02 January 2034, 23:59PM
Can the contract be extended?
Yes
Engagement
Engagement process description
Market engagement session to be held via Microsoft Teams, including; TfW presented slide deck, Q&A slide, feedback questionnaire.
Opportunity for Supplier 1 to 1 Microsoft Teams sessions
Due date
04 June 2025, 23:59PM
Has the engagement period already ended?
No
Submission
Publication date of tender notice (estimated)
01 September 2025
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 48100000 |
Industry specific software package |
Software package and information systems |
| 63512000 |
Sale of travel tickets and package tours services |
Travel agency and similar services |
| 34980000 |
Transport tickets |
Miscellaneous transport equipment and spare parts |
Delivery locations
| ID |
Description
|
| 1013 |
Conwy and Denbighshire |
| 1012 |
Gwynedd |
| 1018 |
Swansea |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a