Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Social Security Scotland
3rd Floor, Agnes Husband House, 17 South Union Street
Dundee
DD1 4BF
UK
Contact person: Kyle Wands
Telephone: +44 1412425913
E-mail: kyle.wands@socialsecurity.gov.scot
NUTS: UKM
Internet address(es)
Main address: https://www.socialsecurity.gov.scot/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=17d50e7c-dcdd-4072-949e-88b971a33b35&_ncp=1744271931381.57386-1
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=17d50e7c-dcdd-4072-949e-88b971a33b35&_ncp=1744271931381.57386-1
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=17d50e7c-dcdd-4072-949e-88b971a33b35&_ncp=1744271931381.57386-1
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Specialist Office Equipment
Reference number: S/24/097
II.1.2) Main CPV code
30190000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Social Security Scotland provision for a Specialist Office Equipment contract.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
II.2) Description
Lot No: 1
II.2.1) Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
II.2.2) Additional CPV code(s)
30190000
39112000
39110000
39113000
39000000
39100000
39130000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Agnes Husband House, Dundee
II.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
39121000
39121100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Agnes Husband House, Dundee
II.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
In addition, there may be a requirement for desks of varying sizes suitable for colleagues working from home, as well as height adjustable desks of varying sizes. The successful Supplier(s) for Desks (Lot 2) should be able to provide a varying size of suitable desks depending on the requirements of the colleague.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Specialist ergonomic workstation peripherals including related services such as installation and support
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
31680000
31681000
30237410
30237460
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Agnes Husband House, Dundee
II.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Specialist ergonomic workstation accessories including related services such as installation and support
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
30191000
30197000
39113700
30237290
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Agnes Husband House, Dundee
II.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Specialist headsets including ear pads and cushions
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
32551300
32342100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Agnes Husband House, Dundee
II.2.4) Description of the procurement
Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland.
This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded.
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Key Performance Indicators (KPI's) have been set within the Invitation to Tender (ITT) documentation and will be monitored throughout the contract period.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/05/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/12/2025
IV.2.7) Conditions for opening of tenders
Date:
30/05/2025
Local time: 12:00
Place:
Agnes Husband House, Dundee
Information about authorised persons and opening procedure:
All bids will be opened simultaneously following the tender deadline on the 30th May 2025 at 12:00:00.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please access the tender documentation via Public Contracts Scotland-Tender (itt_58867). All tender submissions must be provided electronically through Public Contracts Scotland-Tender before the deadline of 30th May 2025 at 12:00:00.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28980. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It will be a contractual requirement for the successful supplier to deliver 20 community benefit points over the duration of this contract. These community benefits will be aligned to Social Security Scotland’s Community Benefit Outcome Menu (provided with Annex A of the Invitation to Tender Document).
(SC Ref:796121)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sherriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
11/04/2025