Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hertsmere Borough Council
Elstree Way
Borehamwood
WD6 1WA
UK
Contact person: Procurement
Telephone: +44 2082072277
E-mail: Kirsten.brown@hertsmere.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.hertsmere.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HBC 0824 Provision of Audio visual and connectivity equipment and support
Reference number: HC280
II.1.2) Main CPV code
51300000
II.1.3) Type of contract
Services
II.1.4) Short description
Hertsmere Borough Council is currently out to procurement for Provision of Audio visual and connectivity equipment and support The Council requires a refresh on the Chambers technology which is over 10 years old. The cabling and technology setup needs updating to bring it up to date and to resolve some of the current reported problems and workarounds that are in place. The council requires a fully digital system and to ensure that there will be no interference from external sources.The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
179 897.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
51300000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
Scope: The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available. The AV equipment and software will need to be delivered and installed within this time period and ensure all snags and technical issues are resolved to allow full operation of the new services. Some training will be required to bring the Democratic Services and the Information & Digital Services teams up to date with managing and controlling the new systems.It should be noted that there is no storage capacity onsite, so it’s crucial that this is factored into the delivery plan/schedule. The appointed contracted will need to deliver all required works to ensure that the new Technical and AV services are fully functional, as well as ensuring the area is cleaned and ready to function for council meetings.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-026217
Section V: Award of contract
Contract No: HC280
Title: Auditel Rental and Services Ltd
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/12/2024
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Auditel Rental and Services Ltd
High Wycombe
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 179 897.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
14/04/2025