Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derby City Council
The Council House - Corporation Street
Derby
DE12FS
UK
E-mail: procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: https://www.derby.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services
Reference number: TD2206
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.
The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
272 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22821000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.
The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027.
There will be an option to extend the contract for 3 years in annual increments.
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00pm on Sunday 9th February 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline for returns is 12:00pm on Monday 10th February 2025.
Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)
Please search for TD2206 or DN752918.
Please note: we will only accept expressions of interest through the e-tendering system
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
There will be an option to extend the contract for 3 years in annual increments
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-000691
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: TD2206
Title: TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/03/2025
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PRINT IMAGE NETWORK LIMITED
04009079
Image House, 10 Acorn Business Park, Heaton Lane
Stockport
SK4 1AS
UK
NUTS: UKD35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 272 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
UK
E-mail: procurement@derby.gov.uk
Internet address(es)
URL: https://www.derby.gov.uk/
VI.4.2) Body responsible for mediation procedures
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
UK
E-mail: procurement@derby.gov.uk
Internet address(es)
URL: https://www.derby.gov.uk/
VI.5) Date of dispatch of this notice
16/04/2025