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Contract Award Notice

TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services

  • First published: 22 April 2025
  • Last modified: 22 April 2025
  • Record interest

     

  • This file may not be fully accessible.

  •  

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-04cea7
Published by:
Derby City Council
Authority ID:
AA20375
Publication date:
22 April 2025
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.

The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.

The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Derby City Council

The Council House - Corporation Street

Derby

DE12FS

UK

E-mail: procurement@derby.gov.uk

NUTS: UKF11

Internet address(es)

Main address: https://www.derby.gov.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services

Reference number: TD2206

II.1.2) Main CPV code

79000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.

The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.

The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 272 500.00  GBP

II.2) Description

II.2.2) Additional CPV code(s)

22821000

II.2.3) Place of performance

NUTS code:

UKF11

II.2.4) Description of the procurement

Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.

The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.

The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027.

There will be an option to extend the contract for 3 years in annual increments.

Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00pm on Sunday 9th February 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 12:00pm on Monday 10th February 2025.

Documents are available at www.eastmidstenders.org

(https://www.eastmidstenders.org)

Please search for TD2206 or DN752918.

Please note: we will only accept expressions of interest through the e-tendering system

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 50

Price / Weighting:  50

II.2.11) Information about options

Options: Yes

Description of options:

There will be an option to extend the contract for 3 years in annual increments

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2025/S 000-000691

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: TD2206

Title: TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

11/03/2025

V.2.2) Information about tenders

Number of tenders received: 10

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

PRINT IMAGE NETWORK LIMITED

04009079

Image House, 10 Acorn Business Park, Heaton Lane

Stockport

SK4 1AS

UK

NUTS: UKD35

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 272 500.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

Derby City Council

The Council House, Corporation Street

Derby

DE1 2FS

UK

E-mail: procurement@derby.gov.uk

Internet address(es)

URL: https://www.derby.gov.uk/

VI.4.2) Body responsible for mediation procedures

Derby City Council

The Council House, Corporation Street

Derby

DE1 2FS

UK

E-mail: procurement@derby.gov.uk

Internet address(es)

URL: https://www.derby.gov.uk/

VI.5) Date of dispatch of this notice

16/04/2025

Coding

Commodity categories

ID Title Parent category
79000000 Business services: law, marketing, consulting, recruitment, printing and security Other Services
22821000 Electoral forms Forms

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@derby.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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