Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hornchurch Academy Trust
Whybridge Junior School Blacksmiths Lane
Rainham
RM13 7AH
UK
Contact person: Irene Celis
Telephone: +44 8452577050
E-mail: irene.celis@place-group.com
NUTS: UKI52
Internet address(es)
Main address: https://www.hornchurchacademy.org.uk/
Address of the buyer profile: https://in-tendhost.co.uk/placegroup/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PP-10115 Hornchurch Academy Trust MFDs
Reference number: PP-10115
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
This requirement is for a new framework agreement for Multifunctional Devices (MFDs) and Managed Print Service Provision. It is expected to be used primarily by education establishments listed in Attachment 1 Brokerage Subscribers 2024 (subject to change). It is envisaged that other neighbouring Education Establishments outside of Havering, some of whom are currently buying into the Havering Education Brokerage Service as well as other schools that may buy in at a later or future time, may also use the framework.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
Lot No: Lot 1 – Multifunctional Print Devices (MFDs) and Basic Print Management Software
II.2.1) Title
PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Basic Print Management Software
II.2.2) Additional CPV code(s)
79800000
30100000
II.2.3) Place of performance
NUTS code:
UKI6
UKI7
UKJ4
UKI3
UKI5
UKH3
UKH1
UKI4
Main site or place of performance:
II.2.4) Description of the procurement
The purpose of Lot 1 is to appoint a single Supplier who shall be responsible for the provision of Multifunctional Print Devices (MFDs) and Basic Print Management Software via Direct Award between the successful Supplier and Buyer. The aim is to provide a simple, efficient and compliant route for Buyers to procure a range of MFDs and Basic Print Management Software through a Supplier hosted Web-based Online Catalogue.Lot 1 is for the provision of Products (e.g. mono and colour-capable Devices, Entry Level Print Management Software and accessories) with minimum features that will be specified in Framework specification schedule at ITT stage. The Products will range from small to large office based, free standing and network ready MFDs, Basic Print Management Software which includes a range of accessories to enable Buyers to customise Devices to meet their individual requirements.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 2 – Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
II.2.1) Title
PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
II.2.2) Additional CPV code(s)
79800000
30100000
II.2.3) Place of performance
NUTS code:
UKI6
UKI7
UKJ4
UKI3
UKI4
UKI5
UKH3
UKH1
Main site or place of performance:
II.2.4) Description of the procurement
The purpose of Lot 2 is to appoint multiple suppliers that are capable of providing a Managed Service to meet the Buyer’s ‘outputs and outcomes’ detailed within their specification of requirements by designing, installing and managing the Services that meet the Buyer’s requirements. This may involve Buyers who wish to either fully or partially refresh their fleet of devices.A significant driver of Lot 2 is to provide Buyers with the opportunity to deliver their short-, medium- or long-term Digital Strategy by identifying and or creating digital solutions within one (1) competition to support their business processes. Direct award is not allowed under Lot 2. The maximum number of this Lot is envisaged to be a minimum of three and a maximum of five.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-029231
Section V: Award of contract
Lot No: Lot 1
Contract No: PP-10115 Hornchurch Academy Trust MFDs
Title: PP-10115 Hornchurch Academy Trust MFDs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/03/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
RISO (UK) Ltd
2717706
Suite 23 Building 6 Croxley Park, Hatters Lane
Watford
WD18 8YH
UK
NUTS: UKH23
Internet address(es)
URL: www.riso.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 2
Contract No: PP-10115 Hornchurch Academy Trust MFDs
Title: PP-10115 Hornchurch Academy Trust MFDs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/03/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
RISO (UK) Ltd
Suite 23 Building 6 Croxley Park, Hatters Lane
Watford
WD18 8YH
UK
NUTS: UKH23
Internet address(es)
URL: www.riso.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Automated Systems Group (ASL) Limited
2930529
1 St Thomas Place, Cambridgeshire Business Park, Ely
Cambridge
CB7 4EX
UK
NUTS: UKH12
Internet address(es)
URL: www.asl-group.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Vision Office Automation Ltd
07569889
Caxton House Watermark Way, Foxholes Business Park
Hertford
SG13 7TZ
UK
NUTS: UKH23
Internet address(es)
URL: https://visionplc.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
22/04/2025