Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southampton City Council
Civic Centre, Civic Centre Road
Southampton
SO147LY
UK
Contact person: Jack Martin
Telephone: +44 2380833000
E-mail: jack.martin@southampton.gov.uk
NUTS: UKJ32
Internet address(es)
Main address: www.southampton.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Sprinkler Servicing & Maintenance & Periodic Testing
Reference number: SCC-SMS-0254
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Southampton City Council (the Authority) has awarded a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance for the Repair, Maintenance and Periodic Testing of Fire Sprinkler Systems
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 176 610.82
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ32
II.2.4) Description of the procurement
Repair, Maintenance and Periodic Testing of Fire Sprinkler Systems
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
Southampton City Council (the Authority) intends to award a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance.
The framework enables the Authority to engage Harmony Fire Limited directly, as they are an approved and pre-qualified supplier with national coverage. A direct award is justified due to service continuity and efficient mobilisation, given their role as the incumbent supplier for our fire sprinkler system installations. This also reflects their top overall scoring position within the framework lot/workstream.
This route to market has been reviewed and approved by the framework owner. This supplier already has a detailed knowledge of our property portfolio, including the systems and processes in place to facilitate a smooth transition of services to this new direct award call-off contract as a result of being our incumbent supplier for the installation of fire sprinkler systems. A contract that has been compliantly awarded gives us significant added value through agreed contractual terms and benefits from the economies of scale offered via the framework, along with reassurance that the awarded framework has tested the market and this supplier continues to be competitive as the top scoring supplier on the framework lot/workstream.
The proposed duration of this call of contract is 2 years +1+1 at the sole discretion of the Authority and has a proposed value across the entire potential length of the contract of approximately £2,176,610.82.
Accordingly, the Authority considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of regulation 99(3) of the public contracts regulations 2015.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-012942
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/04/2025
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harmony Fire Limited
10427303
Yeovil
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 176 610.82
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
22/04/2025