Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Warwick
RC000678
CV4 8UW
Coventry
UK
E-mail: li-li.shih@warwick.ac.uk
NUTS: UKG33
Internet address(es)
Main address: https://in-tendhost.co.uk/universityofwarwick
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facility management software - Life sciences
Reference number: CH-01-24-FACMAN-LS-SB
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS).Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.The Universi
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
21 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
II.2.4) Description of the procurement
The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS).Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.The deadline for submissions is Friday 9th February 2024 at 12pm midday.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-001026
Section V: Award of contract
Contract No: CH-01-24-FACMAN-LS-SB
Title: Facility management software - Life sciences
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/04/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idea Elan LLC
13800 Coppermine Rd, Herndon, VA 20171, USA
Herndon
20171
US
NUTS: US
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 21 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Warwick
Coventry
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
23/04/2025