II.2.3) Place of performance

NUTS code:

UKF2

Main site or place of performance:

Leicestershire, Rutland and Northamptonshire

II.2.4) Description of the procurement

The successful Supplier will be required to provide Catering services, initially for all Mowbray Education Trust Schools.

The contract covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.

The current value of the contract is £510K Per annum.

The Mowbray Education Trust is expected to grow with a number of additional schools becoming part of the Trust during this contract period and the provision of catering services at these schools when they have joined the Trust will fall under the scope of this contract. Similarly, Schools with alternative catering provisions currently in place could fall into scope of this contract as their current catering arrangements end. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

The duration of the contract/s offered is three years commencing on 1 August 2025, concluding on 31 July 2028, with the opportunity to extend by up to an additional two years at the discretion of Trustees.

The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.

It is appreciated that a level of investment may be identified as a requirement of your bid, and therefore bidders are encouraged to provide detailed information of any equipment felt necessary. Bidders must provide the equipment make, model and cost and a justification of how this equipment will assist in fulfilling the proposal and potential of the service. All investment suggested must be fully justified within the Service Development and Finance sections of your Bidder Response. The level of investment provided will be at each School’s discretion, subject to the method of obtaining the investment for the required equipment.

The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the Schools. It is expected that menus will feature and utilise products in season.

Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to achieve this will be detailed along with examples of where this has recently been undertaken within similar contracts.

The successful contractor should have similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular visits and support for the contract, and that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.

The successful Supplier/s will work closely with the Clients to manage the provision of catering and the overall ‘meal experience.

NB: Please note that the successful contractor will pay the procurement consultancy fee on contract award, which will be £6,725.00 plus VAT.

This fee will be invoiced immediately after the 10-day standstill period. To ensure transparency, you will clearly show this amount within your management fee for the first year of the contract only. The total fee will be paid by the successful contractor, in full to Litmus, by no later than Friday 18 April 2025.

See SQ document for more information

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 70

Cost criterion: Price / Weighting: 30

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note, this is a Contract Award Notice, this contract has already been awarded.

Mowbray Education Trust

John Ferneley College, Scalford Road, Melton Mowbray

Leicestershire

LE13 1LH

UK