Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
ORBIT GROUP LIMITED
IP28503R
Garden Court, Harry Weston Road, Binley Business Park, Binley
Coventry
CV32SU
UK
Contact person: Barbara Hunter
E-mail: group.tenders@orbit.org.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.orbit.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Support of printers and MFD
Reference number: GPL0190
II.1.2) Main CPV code
30000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Orbit are looking to replace 23 printers and multifunctional devices which have reached their end-of-life. We have decided to ask our incumbent supplier Toshiba for the replacements. The contract will last for 3 year plus 2 year extension so we can maximise the use of the 23 new devices supplied, plus maximise the existing assets towards end of life.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
44 350.51
GBP/ Highest offer:
46 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Direct award to Toshiba via PFH - Business Solutions Framework
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
We have 85 Toshiba print devices across our estate. The contract is due to end in April 2026. 23 of the devices must be upgraded beyond April 26 due to changes in the SMTP settings that will affect the older floor standing devices in our offices and schemes. 62 of the devices, mainly desktop type in schemes, can continue to run for at least the next 3 years.
There are clear advantages to remain with Toshiba.
We only need to replace 23 devices instead of all 85 if we stay with the same provider.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 4
Title: Lot 4 - Print Devices & Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
TOSHIBA TEC UK IMAGING SYSTEMS LTD.
04124726
Abbey Cloisters, Abbey Green
Chertsey
KT16 8RB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 225 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal institution of chartered surveyors
London
UK
VI.5) Date of dispatch of this notice
31/03/2026