Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
UK
Telephone: +44 1316233700
E-mail: procurementteam@nls.uk
NUTS: UKM
Internet address(es)
Main address: http://www.nls.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
I.1) Name and addresses
National Records of Scotland
General Register House, 3 Princes Street
Edinburgh
EH1 3YY
UK
Telephone: +44 1313144215
E-mail: jenna.morrison@nrscotland.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Archival Boxboard
Reference number: 2025.26.058
II.1.2) Main CPV code
22992000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Scotland and the National Records of Scotland jointly require a contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water.
All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections.
In addition, the procuring Organisations require the uplift of pallets and boxboard off-cuts.
II.1.5) Estimated total value
Value excluding VAT:
480 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22993100
22993200
22993300
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh Sighthill
II.2.4) Description of the procurement
The National Library of Scotland and National Records of Scotland wish to jointly procure a contract for the supply and delivery of archival boxboard and associated services (uplift of off-cuts and pallets). This contract will replace the current contract that is due to end in summer 2026. Lead tenderer is the National Library. Tender evaluation will be carried out jointly between both organisations.
Please note that sample materials will be required as part of the tender evaluation process. These must arrive at the identified premises (in Edinburgh) no later than the tender closing date.
Both organisations use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine.
The contract is expected to run for an initial 2 years, with 2x 24 months optional extensions depending on performance and budget availability. It is anticipated that the joint spend under this contract averages 80,000 GBP per annum. However, this may change depending on institutional need.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Properties
/ Weighting: 40
Quality criterion: Delivery
/ Weighting: 10
Quality criterion: Contract Management and Business Continuity
/ Weighting: 5
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Sample Materials
/ Weighting: 40
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
480 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2x 24 months depending on performance, requirement, and budget availability.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD module.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD module.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-016355
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/05/2026
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/05/2026
Local time: 12:00
Place:
Edinburgh
Information about authorised persons and opening procedure:
Ines Byrne
Rosa Mak
Neil Brown
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
In two, four, or six years from publication of this notice, depending on whether extensions are taken out under this contract.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=827207.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:827207)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=827207
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
01/04/2026