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UK4

DFE - Invest NI - Event Management Services

  • First published: 04 April 2026
  • Last modified: 04 April 2026
  • Version: N/A
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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-067c7b
Published by:
Invest Northern Ireland
Authority ID:
AA20566
Publication date:
04 April 2026
Deadline date:
08 May 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Invest Northern Ireland (Invest NI) wishes to appoint one Supplier to provide Event Management Services. The contractual outputs are linked to the Northern Ireland Executive’s Programme for Government (PfG) 2024-2027 ‘Our Plan: Doing What Matters Most, The Economy Minister’s Economic Vision and Invest Northern Ireland’s Our Future in Focus Business Strategy (2024-27).

Full notice text

Scope

Procurement reference

ID 6262347

Procurement description

Invest Northern Ireland (Invest NI) wishes to appoint one Supplier to provide Event Management Services. The contractual outputs are linked to the Northern Ireland Executive’s Programme for Government (PfG) 2024-2027 ‘Our Plan: Doing What Matters Most, The Economy Minister’s Economic Vision and Invest Northern Ireland’s Our Future in Focus Business Strategy (2024-27).

Main category

Services

Delivery regions

  • UKN - Northern Ireland

Total value (estimated, excluding VAT)

6000000 GBP to 6000000GBP

Contract dates (estimated)

27 July 2026, 00:00AM to 26 July 2028, 23:59PM

Extension end date (if all the extensions are used): 26 July 2031

Contracting authority

Invest Northern Ireland

Identification register:

  • GB-PPON

Address 1: Bedford Square, 1 Bedford St

Town/City: Belfast

Postcode: BT2 7ES

Country: United Kingdom

Public Procurement Organisation Number: PLTC-4224-XGDP

NUTS code: UKN06

Email: SSDAdmin.CPD@finance-ni.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Northern Ireland

Procedure

Procedure type

Open procedure

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 63121100 - Storage services
  • 79950000 - Exhibition, fair and congress organisation services
  • 79952000 - Event services
  • 79956000 - Fair and exhibition organisation services
  • 79995200 - Cataloguing services

Delivery regions

  • UKN - Northern Ireland

Lot value (estimated)

6000000 GBP Excluding VAT

7200000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

27 July 2026, 00:00AM

Contract end date (estimated)

26 July 2028, 23:59PM

Extension end date (estimated)

26 July 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Contract will be for an initial period of 2 years with further options to extend of 2 years and 1 year respectively (2yr + 2yr + 1yr)

Participation

Conditions

Economic

Conditions of participation

As per Tender documentation.

Conditions

Economic

Conditions of participation

As per Tender documentation.

Award criteria

Weighting description

60 percent quality and 40 percent cost

Type: quality

Name

AC1 Methodology and Resource Management

Description

As per Tender documents

Weighting - 15%

Type: quality

Name

AC2 Core Event Delivery Team Experience

Description

As per Tender Documentation

Weighting - 10.2%

Type: quality

Name

AC3 Event Director / Manager Experience

Description

As per Tender Documentation

Weighting - 10.2%

Type: quality

Name

AC4 Display Stand Requirements

Description

As per Tender Documentation

Weighting - 4.8%

Type: quality

Name

AC5 Provision and Management of an online conference solution which can also be used to deliver hybrid events

Description

As per Tender Documentation

Weighting - 4.8%

Type: quality

Name

AC6 Social Value

Description

As per Tender Documentation

Weighting - 10.2%

Type: quality

Name

AC7 Contract Management

Description

As per Tender Documentation

Weighting - 4.8%

Type: cost

Name

AC8 Scenario 1 Cost

Description

As per Tender Documents

Weighting - 8.4%

Type: cost

Name

AC9 Scenario 2 Cost

Description

As per Tender Documents

Weighting - 8.4%

Type: cost

Name

AC10 Scenario 3 Cost

Description

As per Tender Documents

Weighting - 8.4%

Type: cost

Name

AC11 Scenario 4 Cost

Description

As per Tender Documents

Weighting - 8.4%

Type: cost

Name

AC12 Storage Facility Cost (per annum cost)

Description

As per Tender Documents

Weighting - 4%

Type: cost

Name

AC13 Online conference solution which can also be used to deliver hybrid events (per annum cost)

Description

As per Tender Documents

Weighting - 2.4%

Contract terms and risks

Payment terms

For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar

ticles/account-ni-good-invoicing-practice

Contract Value

The estimated value figure indicated in the Scope Section represents an overall estimated

contract value. This value reflects the potential scale of the contract and takes into

account potential optional extension periods and the uptake of potential optional services

as detailed in the tender documents. This figure does not however take into account the

application of indexation or increases to charges due to increases in the Real Living

Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the

level of business under this contract. The Contracting Authority does not bind itself to

accept the lowest or any tender. Suppliers remain responsible for all costs and expenses

incurred by them or by any third party acting under instructions from the Supplier in

connection with taking part in this procurement process regardless of whether such costs

arise as a consequence, directly or indirectly of any amendments made to the

procurement documents by the Contracting Authority at any time. No legally binding

contract shall arise (and a Supplier shall have no legitimate expectation that a contract will

be entered into) until such time as entry into the Contract has been confirmed by the

Contracting Authority.

Submission

Documents

Tender submission deadline

07 May 2026, 15:00PM

Enquiry deadline

30 April 2026, 15:00PM

Date of award of contract

25 May 2026, 23:59PM

Submission address and any special instructions

Tenders must be submitted electronically via the relevant Call for Tender (CfT)opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by theContracting Authority / Buyer.The tender documents are available with unrestricted and full direct access, free ofcharge, at: URL https://etendersni.gov.uk/epps

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English

Tender submission deadline

07 May 2026, 15:00PM

Enquiry deadline

30 April 2026, 15:00PM

Date of award of contract

25 May 2026, 23:59PM

Submission address and any special instructions

Tenders must be submitted electronically via the relevant Call for Tender (CfT)opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by theContracting Authority / Buyer.The tender documents are available with unrestricted and full direct access, free ofcharge, at: URL https://etendersni.gov.uk/epps

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
79995200 Cataloguing services Library management services
79952000 Event services Exhibition, fair and congress organisation services
79950000 Exhibition, fair and congress organisation services Miscellaneous business and business-related services
79956000 Fair and exhibition organisation services Exhibition, fair and congress organisation services
63121100 Storage services Storage and retrieval services

Delivery locations

ID Description
There are no delivery locations for this notice.

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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