CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Brecon Cleaning of Public Toilets

2.2

Description of the goods or services required

Brecon Town Council is seeking applications from cleaners to fulfill the duties of opening and closing, cleaning, and provision of 24 hour reporting number for the public conveniences at Lion Yard and the Promenade, Brecon.

Applications are invited from suitably experienced and/or qualified contractors and cleaners. Proposals should be made in writing and should be based on required terms, full details of which can be obtained at www.brecontowncouncil.org.uk or by contacting the Town Clerk.

The deadline for receipt of applications is 9am on 27th April 2026. The work undertaken by the appointed cleaner is for a 2 year term (or as otherwise agreed) from 23rd July 2026.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=163823.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Provision of services every day of the year except Christmas Day.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Successful contractor must provide satisfactorily completed Contractor Questionnaire, insurance, RAMS and other compliance documentation as detailed in contract

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Principal Responsibilities of Contractor

1. Opening and closing of buildings at agreed times.

2. Thorough cleaning of interior and exterior of building daily as required.

3. Supply and restocking of consumables to include, though not limited to, soap, cleaning products, toilet paper, disinfectant. Green/earth friendly products to be used for cleaning. Toilet paper to be recycled paper.

4. Cleaning of external and internal windows as required but at least once per month.

5. Cleaning of graffiti where possible.

6. Provision of enhanced Personal Protective Equipment for all operatives.

7. Exclusion of members of the public during cleaning.

8. Removal of all sanitary waste in accordance with waste transfer regulations (Waste Transfer approvals/licences must be obtained and copies provided to Brecon Town Council).

9. Responsibility for compliance matters including, but not limited to, provision of COSHH records for products used, and other environmental and health and safety records and management.

10. Provision of risk assessments for services provided to Brecon Town Council (to be reviewed by you six monthly and updated as required).

11. Provision of public telephone number to receive reports of problems relating to the toilets 24 hours per day and to provide referrals to solve the problem to Brecon Town Council staff as appropriate.

12. To meet as requested with the Town Clerk to discuss the services and to attend meetings of Brecon Town Council or its Committees upon being given reasonable notice to do so.

13. Ensure all records are available for inspection as requested by Brecon Town Council, when requested.

14. Ensure security of the relevant keys in order to open/close the toilets.

15. Report any problems noted in terms of building maintenance and/or health and safety to Brecon Town Council.

16. Address health and safety policies and arrangements in a pro-active manner to ensure that a high standard of safe working practice is maintained.

17. Adhere to principles and practices of policies of Brecon Town Council.

18. Provision of, at your expense without reimbursement, all equipment needed to fulfil the contract.

19. Fulfil all obligations of contract regardless of personal circumstances and ensure sufficient insurance cover against all relevant risks.

20. Compliance with all relevant laws, policies and guidance in place from time to time relating to the services being provided.

(WA Ref:163823)

5.2

Additional Documentation

5.3

Publication date of this notice