CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

PGI Designation Certification Services

2.2

Description of the goods or services required

HCC is seeking to award a contract to a service provider for the provision of Protected Geographical Indication (“PGI”) designation certification services for both PGI Welsh Lamb and PGI Welsh Beef for a three-year duration, commencing on 01 July 2026.

HCC act as guardians of the PGI Welsh Lamb and PGI Welsh Beef designations. These PGI designations are part of the UK Geographical Indication (GI) schemes, administered by Defra, which protect PDO, PGI, and TSG product names in Great Britain. These schemes are the direct domestic successor to the EU system originally created by Regulation (EC) No 510/2006.

In order to fulfil its responsibilities and to ensure that the integrity of the PGI Welsh Lamb and PGI Welsh Beef designations is protected, HCC has a certification scheme for organisations operating abattoirs and/ or cutting plants. This scheme provides for strict control and monitoring to ensure that only lamb and beef which meet the specifications is marketed as PGI Welsh Lamb or PGI Welsh Beef.

The successful service provider will be required to administer the audit and certification scheme covering organisations operating abattoirs and/or cutting plants. A summary of the PGI Welsh Lamb and PGI Welsh Beef Verification Scheme for abattoirs and cutting plants is provided in the scheme guidance document, in Annex 1.

PGI Welsh Lamb - https://assets.publishing.service.gov.uk/media/60141fd68fa8f53fba2e4a54/Product_Specificiation__Welsh_Lamb_.pdf

PGI Welsh Beef -

https://assets.publishing.service.gov.uk/media/60141e4a8fa8f53fc3d79978/Product_Specification_Welsh_Beef_.pdf

The number of organisations which are approved to use the PGI designations Welsh Lamb and/or Welsh Beef varies over time. On 01 March 2026, 42 sites were approved to use the PGI designations Welsh Lamb and/or Welsh Beef: 23 in Wales, 17 in England, 1 in Scotland and 1 in Northern Ireland.

A full list of current approved sites can be found at; https://meatpromotion.wales/en/about/about-us/protected-geographical-indication-pgi/pgi-approved-abattoirs-and-cutting-plants/

As the number of organisations wishing to use the PGI designations may vary from year to year, the number of audits that HCC will require the successful tenderer to carry out over the term of the agreement will also vary.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=163879.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The proposed Contract length is an initial 21-month period to 31 March 2028, with the option to extend for two further 12-month instalments at the sole discretion of Hybu Cig Cymru, until the end point of 31 March 2029 and 31 March 2030, respectively.

The anticipated Contract value is up to £40,000 (+VAT) per annum, for a Contract value of up to £150,000 (+VAT) over the total potential term.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must hold UKAS product certification accreditation to ISO/IEC 17065:2012 to provide product conformity certification with product accreditation including:

• Beef and sheep production; and

• Red Meat slaughter and cutting.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

HCCMPW-2627-05

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:163879)

5.2

Additional Documentation

5.3

Publication date of this notice