CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Auditing Activities for Verifying the Origin of Protected Geographical Indication (PGI) Welsh Lamb a

2.2

Description of the goods or services required

HCC is seeking to award a contract to a service provider for the provision of auditing activities for verifying the origin of Protected Geographical Indication (PGI) Welsh Lamb and Welsh Beef products for a three-year duration, commencing on 01 July 2026.

HCC act as guardians of the PGI Welsh Lamb and PGI Welsh Beef designations. These PGI designations are part of the UK Geographical Indication (GI) schemes, administered by Defra, which protect PDO, PGI, and TSG product names in Great Britain. These schemes are the direct domestic successor to the EU system originally created by Regulation (EC) No 510/2006.

In order to fulfil its responsibilities and to ensure that the integrity of the PGI Welsh Lamb and PGI Welsh Beef designations is protected, HCC is seeking a service provider to support the authentication and verification of branded PGI Welsh Lamb and PGI Welsh Beef across the supply chain (from processing to consumer facing). As part of the service the provider will undertake auditing activities to verify the origin of branded products.

HCC is seeking a service provider to support the authentication and verification of branded PGI Welsh Lamb and PGI Welsh Beef across the supply chain (from processing to consumer facing). As part of the service the provider will undertake auditing activities to verify the origin of branded products.

HCC requires tenderers to provide the following services in accordance with best practice. In their responses, tenderers should indicate how they would deliver these requirements.

• Collect, analyse and report samples of PGI Welsh Lamb and PGI Welsh Beef products for verification of origin.

• Organise and implement audits of businesses within the food supply chain (from processing to customer facing i.e. food outlets) where branded Welsh Lamb and/or Welsh Beef products are available.

• Provide quarterly reports to HCC on auditing results and provide ongoing access to auding progress

• Report and meet agreed Key Performance Indicators (KPIs) with HCC.

The method for verification of origin within the product should be highlighted in the tender with an explanation of how the process is implemented.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=163881.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The proposed Contract length is an initial 33-month period to 31 March 2029, with the option to extend up to a further 12-months instalment at the sole discretion of Hybu Cig Cymru, to 31 March 2030.

The anticipated Contract value is up to £30,000 (+VAT) per annum, for a potential Contract value of up to £112,500 (+VAT) over the total potential term.

3 Conditions for Participation

3.1

Minimum standards and qualification required

HCC requires tenderers to demonstrate a proven track record in delivering services of a similar nature and scale. Tenderers should provide clear evidence of previous assignments that reflect their capability, reliability, and success in comparable projects

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

HCCMPW-2627-06

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:163881)

5.2

Additional Documentation

5.3

Publication date of this notice