Intelligent Transport Systems including traffic signals, variable message signs and car park signs

Procurement reference

DN799908

Procurement description

Southend-on-Sea City Council is looking to appoint a suitable Supplier to supply, install and maintain intelligent transport systems and associated equipment including traffic signals, Variable Message Signs, RGB Signs, School Warning Signs, Car Park Guidance Signs, Car Park Count controllers and Vehicle Speed Activated Signs.

All equipment is within the City of Southend and the Council will provide the Supplier with access to an asset management system where all faults and issues will be logged. The Supplier will be required to interrogate the Council's system on a daily basis to pick up faults, attend to rectify faults and then update the Council's system to confirm that the fault has been rectified. The Supplier will also be required to undertake annual inspections and internal cleaning of equipment.

The Supplier will also be required to supply and install new equipment. This will vary throughout the life of the contract due to the level of funding available and/or external grant money becoming available.

The required services are set out in full in the Scope (one of the associated tender documents).

The mechanisms for ordering work under the Contract are set out in the associated tender documents together with details of the volume and value of work that may be ordered.

Main category

Services

Delivery regions

• UKH31 - Southend-on-Sea

Total value (estimated, excluding VAT)

3000000 GBP to 3000000GBP

Contract dates (estimated)

01 August 2026, 00:00AM to 31 July 2030, 23:59PM

Extension end date (if all the extensions are used): 31 July 2034

Southend-on-Sea City Council

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 34924000 - Variable message signs
• 34970000 - Traffic-monitoring equipment
• 34992000 - Signs and illuminated signs
• 34996000 - Control, safety or signalling equipment for roads
• 45233290 - Installation of road signs
• 45233294 - Installation of road signals
• 45316200 - Installation of signalling equipment
• 45316210 - Installation of traffic monitoring equipment
• 45316211 - Installation of illuminated road signs
• 45316212 - Installation of traffic lights
• 45316213 - Installation of traffic guidance equipment
• 50232200 - Traffic-signal maintenance services

Delivery regions

• UKH31 - Southend-on-Sea

Lot value (estimated)

3000000 GBP Excluding VAT

3600000 GBP Including VAT

Contract start date (estimated)

01 August 2026, 00:00AM

Contract end date (estimated)

31 July 2030, 23:59PM

Extension end date (estimated)

31 July 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Extensions will be at the discretion of the Council. As part of its decision whether to extend the Contract, the Council will consider the level of performance achieved by the contractor throughout the contract period.

The Contract will be for an initial period of 4 years (unless terminated earlier in accordance with its terms), with the option to extend by a period or succession of consecutive periods (each to be no less than a year in duration) up to a further 4 years.

The total estimated values set out above are inclusive of the maximum extensions of the service period permitted under the Contract (8 years in total).

Award criteria

Tender submission deadline

29 May 2026, 12:00PM

Enquiry deadline

29 May 2026, 12:00PM

Date of award of contract

10 June 2026, 23:59PM

Submission address and any special instructions

Bidders must register on the Procontract system and submit tenders using this system. https://procontract.due-north.com/login

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

23 February 2034, 23:59PM

Languages that may be used for submission

• English