Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
HARPER ADAMS UNIVERSITY
8049710
Harper Adams University
Newport
TF108NB
UK
Contact person: Louise Fenn
Telephone: +44 1952820280
E-mail: lfenn@harper-adams.ac.uk
NUTS: UKG21
Internet address(es)
Main address: https://www.harper-adams.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grocery Provisions, Frozen & Chilled Foods
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Harper Adams University instructed TUCO Ltd to conduct a mini competition under Lot 5 of their framework Grocery, Frozen & Chilled One-Stop HE&FE for the supply and delivery of Grocery Provisions, Frozen and Chilled Foods.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
900 000.00
GBP/ Highest offer:
1 200 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
15200000
15300000
15400000
15500000
15600000
15700000
15800000
15900000
II.2.3) Place of performance
NUTS code:
UKG2
II.2.4) Description of the procurement
HAU require 2 providers to supply and deliver frozen, groceries and chilled food items for use by University catering department to prepare meals and food items to sell in outlets.
II.2.5) Award criteria
Quality criterion: Value added service
/ Weighting: 5
Quality criterion: Menu Planning
/ Weighting: 5
Quality criterion: Innovation & Range Improvement
/ Weighting: 5
Quality criterion: Returns procedure
/ Weighting: 5
Quality criterion: Staff responsiveness and support
/ Weighting: 5
Quality criterion: Spend analysis
/ Weighting: 5
Quality criterion: Implementation
/ Weighting: 5
Quality criterion: Environmental Impact Measures
/ Weighting: 5
Quality criterion: Account manager
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Two extension options of 1 year + 1 year on agreement by both parties; at the end of the initial 2 year period
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Note this requirement does not include Costa outlet or shop
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Contracts awarded under the framework
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/01/2026
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BFS Group Limited T/A Bidfood
00239718
Slough
UK
NUTS: UKK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
800 000.00
GBP
/ Highest offer:
1 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/01/2026
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harlech Foodservice Ltd
1413059
Criccieth
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Harper Adams University, legal services
Edgmond,
Newport
TF10 8NB ·
UK
Telephone: +44 1952820280
E-mail: legal@harper-adams.ac.uk
VI.5) Date of dispatch of this notice
10/04/2026