Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London & Quadrant Housing Trust
London
E15 4PN
UK
E-mail: louiseakinola@lqgroup.org.uk
NUTS: UKI
Internet address(es)
Main address: https://www.lqgroup.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Emergency Lighting Tender 2024/2025
Reference number: L&Q 00001752
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
L&Q requires the provision of Emergency Lighting testing, inspection, maintenance and associated remedial works across its housing portfolio. The service is split into four geographic lots covering East London, South London, West London and North West England. Contractors must deliver planned cyclical testing, ensure full statutory compliance, complete reactive works and quoted repairs, and maintain accurate records in line with L&Q’s specification. The contract includes working in occupied residential properties, meeting all health and safety obligations, following L&Q policies, and providing a reliable, responsive service that supports resident safety and regulatory compliance.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
12 000 000.00
GBP
II.2) Description
Lot No: Lot 1 East London
II.2.1) Title
alphatrack emergency lighting – Lot 1 Measured Term Contract, 2016 Edition
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
Lot 1 – East Region (East London)
II.2.4) Description of the procurement
The procurement covers the repairs, maintenance, servicing, and compliance testing of emergency lighting systems across properties within Lot 1 – East Region (East London). The Contractor (Alphatrack Systems Ltd) is required to deliver a Measured Term Contract for a period of 7 years, providing ongoing maintenance and minor works instructed by the Employer (London & Quadrant Housing Trust).The works include:Routine maintenance, repairs, and servicing of emergency lighting systems. Ensuring all systems remain statutorily compliant, including testing, remedial works, and replacement components where required. Works issued under Orders on an ongoing basis, measured using a Schedule of Rates submitted at tender. Prices are held until FY27 with CPI-based adjustments thereafter. Services delivered across properties defined under Lot 1 East Region, with exact properties confirmed during mobilisation. The Contractor must provide all necessary labour, materials, plant, tools, and equipment to fulfil each Order.All works must comply with Statutory Requirements, including safety, CDM regulations, and emergency‑lighting standards. This procurement ensures that L&Q’s property portfolio within the East Region maintains fully functional and compliant emergency lighting systems over the full contract period.
II.2.5) Award criteria
Quality criterion: quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 2 South Region
II.2.1) Title
cb services emergency lighting– Lot 2: Measured Term Contract (2016 Edition)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI6
Main site or place of performance:
Lot 2 South
II.2.4) Description of the procurement
The procurement is for a Measured Term Contract to deliver the repairs, maintenance, servicing, and statutory compliance of emergency lighting systems across the Lot 2 – South Region property portfolio managed by London & Quadrant Housing Trust..pdf)The Contractor will be required to undertake all instructed works for a 7‑year contract duration, including routine maintenance, compliance testing, responsive repairs, and minor works issued as individual Orders. All works will be instructed and administered by L&Q’s Contract Administrator in accordance with the contract requirements
II.2.5) Award criteria
Quality criterion: quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 3 – West Region
II.2.1) Title
fixatex emergency lighting – lot 3 measured term contract (jct mtc 2016 edition)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI3
Main site or place of performance:
II.2.4) Description of the procurement
The procurement covers the delivery of a Measured Term Contract for the repairs, maintenance, servicing, and statutory compliance of emergency lighting systems across the Lot 3 – West London Region property portfolio managed by London & Quadrant Housing Trust. The Contractor will deliver all instructed works throughout the 7‑year contract period, including routine maintenance, compliance testing, responsive repairs, and minor works issued as individual Orders.The Contract requires the Contractor to provide all necessary labour, materials, plant, tools, and equipment to undertake each Order, ensuring all emergency lighting installations remain fully compliant with relevant statutory and regulatory requirements. Properties within the West Region will be confirmed during mobilisation in line with L&Q’s compliance system.
II.2.5) Award criteria
Quality criterion: quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 4 – North West Region
II.2.1) Title
fixatex – emergency lighting lot 4 – measured term contract (jct mtc 2016 edition)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI7
Main site or place of performance:
Lot 4 – North West Region
II.2.4) Description of the procurement
The procurement is for the delivery of a Measured Term Contract for the repairs, maintenance, servicing and statutory compliance of emergency lighting systems across the Lot 4 – North West London Region within the London & Quadrant Housing Trust property portfolio.The Contractor will be required to carry out all instructed works throughout the 7‑year contract period, including routine inspections, compliance testing, responsive repairs and minor works, in accordance with the Contract Administrator’s instructions and the JCT MTC 2016 contract conditions.
II.2.5) Award criteria
Quality criterion: quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-025030
Section V: Award of contract
Lot No: 1
Contract No: LOT 1
Title: emergency lighting Lot 1 ALPHATRACK
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2026
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
scci alphatrack ltd
The Pavilion, Botleigh Grange Business Park, Hedge End, Southampton, SO30 2AF
UK
NUTS: UKJ32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 956 440.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice – King’s Bench Division (Technology and Construction Court)
london
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
13/04/2026