Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Sussex County Council
County Hall
Chichester
PO19 1RG
UK
Contact person: Joshua Stewart
E-mail: bsdprocurement@westsussex.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: https://www.westsussex.gov.uk
Address of the buyer profile: https://www.westsussex.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-7669.my.site.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://atamis-7669.my.site.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WSCC - Oral Health Promotion Service
Reference number: C23973
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
Oral Health Promotion Service requirement within West Sussex for a maximum duration of 5 years (3+1+1).
II.1.5) Estimated total value
Value excluding VAT:
850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85100000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
West Sussex
II.2.4) Description of the procurement
Under 'The Local Authorities (Public Health Functions and Entry to Premises by Local Healthwatch Representative) Regulations 2013', local authorities (LAs) are responsible for public health services for residents in their area. Alongside this, there is a statutory requirement to commission or provide oral health promotion services to improve the health of the local population to an extent that they consider appropriate in their areas (The NHS Bodies and Local Authorities (Partnership Arrangements, Care Trusts, Public Health and Local Healthwatch) Regulations 2012). To fulfil this responsibility, commissioners are seeking to procure an oral health promotion service with a specific focus on children and young people and, specifically, those key health inclusion groups at highest risk of poor oral health outcomes e.g. children living in the most deprived areas of the county, children with special educational needs and disabilities (SEND), children cared for by the LA.<br/><br/>The proposed service will deliver the following services:<br/>• Supervised toothbrushing across early years settings (in line with the national supervised toothbrushing programme)<br/>• Targeted oral health promotion interventions for children and families at highest risk of poor health outcomes<br/>• Oral health promotion training to frontline health and social care staff supporting a making every contact count approach<br/>• Wider system collaboration for improving overall health, oral health and links with dental services
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2026
End:
31/08/2031
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Contract may be extended by up to 2 years. For clarity, that is until 31/08/2031.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access the eProcurement portal to access relevant documentation relating this<br/>opportunity, please follow the instructions below:<br/>1. Go to https://atamis-7669.my.site.com/s/Welcome<br/>(and click the link to register (If your organisation has not registered previously)<br/>2. Once registered, login into the system and look for ' WSCC -Oral Health Promotion Service' under the reference number 'C23973',<br/>This is a Provider Selection Regime (PSR) Contract Notice inviting offers via a Competitive Process.<br/>The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023.<br/>For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this procurement.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
All information is contained within the document pack.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-003863
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/05/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/04/2026
Local time: 12:00
Place:
via e-portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The proposed service is based on current and known funding allocations. These may be subject to change during the life of the contract in response to future adjustments in local or central government funding.<br/><br/>The Contracting Authority is West Sussex County Council (WSCC), or any Successor Body that may assume WSCC’s functions as a result of Local Government Reorganisation (LGR) or Devolution. A Successor Body may include, but is not limited to, a Local Authority, Combined Authority, Combined County Authority, Strategic Authority, or any other entity established under relevant legislation.<br/><br/>The Parties acknowledge that during the term of the contract, the structure or responsibilities of local government entities may change, including through reorganisation, merger, or abolition. In such cases:<br/><br/>• WSCC may assign, novate, or otherwise transfer its rights and obligations under the contract to any successor body.<br/>• The Provider shall cooperate fully to facilitate such transfer, including executing any necessary documentation.<br/>• No compensation shall be payable solely due to such reorganisation, and no adjustment to the Contract Price shall be made unless expressly agreed by both parties.<br/><br/>If the reorganisation results in a material change to the scope, scale, or funding of the services, the parties shall review the Contract Value in good faith in accordance with clause 79 of the Contract. The Provider shall cooperate by providing relevant financial and operational data to support the review and any necessary modification. Any agreed adjustment shall be documented via formal contract variation and shall not constitute a material change in character unless determined under the PSR.
VI.4) Procedures for review
VI.4.1) Review body
Cabinet Office - Public Procurement Review Service
1 Horse Guards Road
London
SW1A 2HQ
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/cabinet-office
VI.4.2) Body responsible for mediation procedures
Public Procurement Review Service
Cabinet Office
London
SW1A 2HQ
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/cabinet-office
VI.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service
Cabinet Office
London
SW1A 2HQ
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/cabinet-office
VI.5) Date of dispatch of this notice
13/04/2026