Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Nigel Fyffee
Telephone: +44 01856873535
E-mail: nigel.fyffe@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Measured Term Contract for the Orkney Mainland 2025 - 2028
Reference number: OIC/PROC/2076
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The works comprise;
a) Daily reactive maintenance, which may involve all building trades, to various properties.
b) Providing a 24 hour responsive repair service, with out of hours 365 day service.
c) Minor works, which may involve all building trades, to various properties.
d) Any building works or planned maintenance deemed suitable under the conditions of the Contract document within the Contract Area.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 474 248.32
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Various properties across the Orkney Mainland and by agreement with OIC on the outer isles.
II.2.4) Description of the procurement
The works are anticipated to commence in April 2025 and the contract duration will be three years or up to the tender value. The works comprise:- - Daily reactive maintenance, which may involve all building trades, to various properties. - Providing a 24 hour responsive repair service, with out of hours 365 day service. - Minor works, which may involve all building trades, to various properties. - Any building works deemed suitable under the conditions of the Contract document within the Contract Area. The proposed contract is valued at approximately GBP 3,750,000 and individual order value will range from GBP 30 to over GBP 10,000 approximately
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-003868
Section V: Award of contract
Contract No: OIC/PROC/2076
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
R Clouston ltd
10 Grainshore Drive, Kirkwall
Orkney
KW15 1GG
UK
Telephone: +44 1856877914
Fax: +44 1856877014
NUTS: UKM65
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 474 248.32
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 60 %
Short description of the part of the contract to be subcontracted:
Plumbing, electrical, painting, flooring and cleaning subcontractors
Section VI: Complementary information
VI.3) Additional information
The contract area is confined to the Orkney Mainland.
List of properties in the Contract Area in respect of which Orders may be issued:
1000 Houses
170 Miscellaneous non-domestic properties
11 Schools
Orkney College
2 Libraries
4 Care Homes and social care buildings
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract the expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice
(SC Ref:829250)
VI.4) Procedures for review
VI.4.1) Review body
Kirkwall Sheriff Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
13/04/2026