Glasgow City Council

40 John St, City Chambers

Glasgow

G2 1DU

UK

Contact person: Julie Coleman

Telephone: +44 1412876426

E-mail: julie.coleman@glasgow.gov.uk

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

II.1.1) Title

Reference number: GCC006424CPU

II.1.2) Main CPV code

80110000

II.1.3) Type of contract

Services

II.1.4) Short description

The council requires the appointment of multiple providers, registered by the Care Inspectorate to provide daycare services to children, to deliver Early Learning and Childcare within the Glasgow boundary

II.1.5) Estimated total value

Value excluding VAT: 350 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Must have a Care Inspectorate evaluation of 4 or above.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Nursery Operators must comply with the undernoted financial requirements in order to participate in the tendering process:-

There is a minimum financial requirement that affects trading performance and balance sheet strength.

Financial requirements should be calculated on most recent accounts.

Accounts should have been prepared by an independent accountant or in the case of small playgroups, by an independent person with financial experience.

Trading Performance Ratio

An overall positive outcome on pre tax profits over a 3 year period.

Exceptional items, occurring in the normal course of business, can be excluded from the calculation.

The above would be expressed in the ratio Pre-Tax Profit/Turnover Balance Sheet strength

Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.

Intangibles can be included for purposes of the Total Assets figure

The above would be expressed in the ratio Total Assets/Total Liabilities

Nurseries that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three year profitability requirement to be verified.

A Bidder should have no outstanding issues, with regard to statutory filing requirements with Companies House.

Nursery Operators who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Nursery Operators who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.

Glasgow City Council would be willing to accept, on an individual basis, Nursery Operators who do not meet the financial criteria specified above, provided they can demonstrate that they possess sufficient economic and financial standing to undertake the contract.

Glasgow City Council will make such individual assessments on the basis of profitability and balance sheet strength.

Glasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder's economic and financial standing.

Minimum level(s) of standards required:

Glasgow City Council’s Insurance Requirements are:

Bidders shall take out and maintain, throughout the period of the Framework, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of any one event and unlimited in the period.

Bidders shall take out and maintain, throughout the period of the Framework, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one event and unlimited in the period.

Bidders shall take out and maintain, throughout the period of the Framework, Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP ) in respect of any one event and in the aggregate.

Bidders shall take out and maintain, throughout the period of the Framework, Abuse cover to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one claim, without limit to the number of claims or; Abuse cover to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP ) in respect of any one claim, and in the aggregate. The policy must be arranged on a ‘claims occurring’ basis. Please note cover arranged on a claims made basis will not be accepted by Glasgow City Council.

Bidder shall take out and maintain, throughout the period of the Framework, Treatment Risk/Medical Malpractice insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one event and in the aggregate.

Glasgow City Council also requires that the successful Bidder will retain a sufficient level of Professional Indemnity Insurance required to cover any services to be performed within the scope of the contract.

The standard requirement for Glasgow City Council is:

Bidders shall take out and maintain throughout the period of the Framework and for six years thereafter, Professional Indemnity insurance to the value of at least TWO HUNDRED AND FIFTY THOUSAND POUNDS STERLING (250,000 GBP) in respect of any one event and in the aggregate

Bidders who have motor vehicles which are used in the provision of their Services must maintain adequate vehicle insurance cover in respect of such vehicles for the duration of the Framework.

Bidders must submit a To Whom It May Concern (TWIMC) letter from their broker as evidence of their insurances when submitting their bid paying particular attention to abuse cover. The TWIMC letter should clearly state the limit of indemnity for abuse, whether it is any one claim or aggregated and if cover is written on a claim occurring basis.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders must have a Care Inspectorate evaluation of 4 or above

III.2.2) Contract performance conditions

10 Criteria as follows, full list of details are contained in the Invitation to Tender document

Criteria 1 - Staffing Leadership and Management

Criteria 2 - Development of children's cognitive skills, health and wellbeing

Criteria 3 - Physical Environment

Criteria 4 - Self Evaluation and Improvement

Criteria 5 - Parent and carer engagement and involvement in the life of the setting

Criteria 6 – Inclusion

Criteria 7 - Business Sustainability

Criteria 8 - Fair Work Practices, including payment of the Living Wage

Criteria 9 - Payment Processes

Criteria 10 – Food

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 125

Justification for any framework agreement duration exceeding 4 years: The nature of the service will not change, so a longer duration was deemed appropriate

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/05/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 14/05/2026

Local time: 12:00

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”).

The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition.

The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.