Glasgow City Council

40 John St, City Chambers

Glasgow

G2 1DU

UK

Contact person: Allan Weir

Telephone: +44 1412876426

E-mail: Allan.Weir@glasgow.gov.uk

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

Glasgow Life (Culture & Sport Glasgow)

38 Albion Street

Glasgow

G1 1LH

UK

Telephone: +44 1412875923

E-mail: info@glasgowlife.org.uk

NUTS: UKM82

Internet address(es)

Main address: www.glasgowlife.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287

II.1.1) Title

Reference number: GCC006549CPU

II.1.2) Main CPV code

72220000

II.1.3) Type of contract

Services

II.1.4) Short description

Glasgow City Council requires s supplier to validate its compliance with the current version of the PCI Data Security Standard (PCI DSS), ensure protection of cardholder data, and obtain the necessary documentation Attestation of Compliance (AoC) and Report on Compliance (RoC) for both roles the council holds.

This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.

II.1.5) Estimated total value

Value excluding VAT: 450 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-

SPD Section 4B: Economic and Financial Standing

SPD Questions:

4B.1 - Balance sheet and Trading Performance

4B.5 - Insurance

Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. Bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder.

Minimum level(s) of standards required:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-

Trading Performance

An overall positive outcome on pre tax profits over a 3 year period. Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio Pre-Tax Profit/Turnover

Balance Sheet strength

Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities

Bidders that are only required to file abbreviated accounts, must submit full sets of account for the last two individual years filed, in order for the three year profitability requirement to be verified

Bidder should have no outstanding issues, with regard to statutory filing requirements with Companies House.

Bidder who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant’s economic and financial standing.

Any Bidder that fails to achieve or exceed the criteria as stated above will be excluded at this stage.

4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Professional Risk Indemnity: minimum 1 million GBP in respect of each claim and in the aggregate. To be maintained for 3. years on completion of their service.

Employer's (Compulsory) Liability: minimum 10million GBP in respect of each claim without limit to the number of claims.

Public Liability: minimum 5million GBP in respect of each claim without limit to the number of claims.

Please see the ITT for full details.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

SPD Section 4C: Technical and Professional ability

SPD Questions:

4C.1.2 - Relevant examples

4C.10 - Proportion (%) to be Sub-Contracted

Minimum level(s) of standards required:

SPD 4C.1.2 Statement - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

Please provide two relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:

(Examples from both public and or private sector customers and clients may be provided).

Minimum number of relevant examples: 2

Maximum number of relevant examples: 2

Bidders shall be asked to provide the following information in relation to each of their relevant examples provided:

- Confirmation that the services were carried out during the timeframe set out in the question

- Information to demonstrate that the client was of a similar size and/or complexity to Glasgow City Council

- Description of the services delivered

- Information relating to key sub-contractors and / or specialist sub-contractors used

A response document is provided for full details to be provided.

Bidders responses to 4C.1.2 shall be evaluated and each of the two examples shall be evaluated individually. The Bidder must achieve a rating of at least 60 from the Scoring Methodology table provided in the ITT for each of the two examples provided individually, to be considered to have “passed” this question, ie, two examples each scoring at least 60. Failure to achieve a rating of at least 60 for each example provided shall see the Bidder excluded from further evaluation.

The scoring methodology for question 4C.1.2 is described in the ITT.

III.2.2) Contract performance conditions

Performance requirements related to this contract can be found within the Procurement Documents within the PCS-T portal.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/05/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 16/09/2026

IV.2.7) Conditions for opening of tenders

Date: 19/05/2026

Local time: 12:00

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.