Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Karbon Homes
RS 007529
Number 5
Newcasle
NE128EG
UK
Contact person: Connor Jennings
E-mail: connor.jennings@karbonhomes.co.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.karbonhomes.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Records Management
Reference number: 202602-GS18
II.1.2) Main CPV code
79996100
II.1.3) Type of contract
Services
II.1.4) Short description
Records management and associated services such as Scanning, Combined Digital Workflow and Cloud Based Hosting.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
175 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Records management and associated services such as Scanning, Combined Digital Workflow and Cloud Based Hosting.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
1 x 24 month optional extension
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Direct award to supplier on RM6175 - Records Information Management, Digital Solutions and Associated Services
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/04/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cleardata UK Limited
03986970
Innovation House Coniston Court, Blyth Riverside Business Park
Blyth
NE24 4RP
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 175 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Karbon Homes
Newcastle upon Tyne
UK
VI.5) Date of dispatch of this notice
17/04/2026