Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The West of England Combined Authority
70 Redcliff Street
Bristol
BS1 6AL
UK
Contact person: Darron Jones
Telephone: +44 7436601482
E-mail: darron.jones@westofengland-ca.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.westofengland-ca.gov.uk/about-us/contact-us/
Address of the buyer profile: https://www.westofengland-ca.gov.uk/about-us/contact-us/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://weca-atamis.my.site.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://weca-atamis.my.site.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Underground Asset Data Transformation & Advisory Commercialisation Guidance
Reference number: C0652
II.1.2) Main CPV code
72700000
II.1.3) Type of contract
Services
II.1.4) Short description
The West of England Mayoral Combined Authority (WECA) requires the provision of specialist support to collate, interpret and transform Local Authority‑owned underground duct, chamber and fibre route information held across Bath and North East Somerset Council, Bristol City Council and South Gloucestershire Council into a consistent, standardised geospatial format.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32571000
32412000
72700000
32571000
32400000
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
The West of England Mayoral Combined Authority (WECA) requires the provision of specialist support to collate, interpret and transform Local Authority‑owned underground duct, chamber and fibre route information held across Bath and North East Somerset Council, Bristol City Council and South Gloucestershire Council into a consistent, standardised geospatial format. <br/><br/>The project also includes the development of an advisory suite of materials covering underground asset governance, stewardship, commercialisation readiness and responses to potential unauthorised third‑party occupancy. <br/><br/>The work will be delivered on a desk‑based basis using existing datasets and legacy records. No field surveys, inspections or physical validation activities form part of this project. <br/><br/>Local Authority Data Context: <br/><br/>This project will be delivered across three Local Authorities: <br/><br/>- Bristol City Council (BCC) <br/>- Bath and North East Somerset Council (BANES) <br/>- South Gloucestershire Council (SGC) <br/><br/>There are differing levels of data maturity, record quality and governance readiness across these authorities. <br/><br/>Based on current understanding, Bristol City Council holds the most complete and structured underground asset datasets, with a significant proportion of information held in GIS‑native formats and more established governance arrangements. While some historic or supplementary records may exist, Bristol is not expected to require extensive transformation from legacy, non‑geospatial materials when compared to the other authorities. Elements of Bristol’s existing data schema and working practices may be used as an initial reference point to support regional consistency, subject to refinement through supplier expertise and Local Authority engagement. <br/><br/>Bath and North East Somerset Council and South Gloucestershire Council are understood to hold underground asset records that are more variable in completeness, format and structure, with a proportion of relevant information expected to exist in legacy or non‑geospatial formats such as PDFs, CAD drawings and historic project documentation. The reliability and confidence of available records may vary, particularly between newer and historic assets. The supplier will be expected to identify, collate, interpret and transform these records into a consistent geospatial structure aligned with the agreed regional model. <br/><br/>The Authority does not hold a complete or definitive view of the volume, format or level of detail of underground asset records held by the Local Authorities, particularly in relation to legacy materials. Discovery and assessment of what records exist, their condition, confidence and limitations form a core part of the scope. Proposals must accommodate incomplete coverage, variable data quality and uncertainty, with clear documentation of assumptions, gaps and constraints. Outputs may legitimately record “unknown” or low‑confidence attributes where information cannot be reliably established through desk‑based analysis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 9
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-027418
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/05/2026
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
11/07/2026
IV.2.7) Conditions for opening of tenders
Date:
13/05/2026
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The West of England Combined Authority
70 Redcliff Street
Bristol
BS1 6AL
UK
Internet address(es)
URL: https://www.westofengland-ca.gov.uk/about-us/contact-us/
VI.5) Date of dispatch of this notice
17/04/2026