Request for Information (RFI) Provision of Electrical, Mechanical, Life Safety Services & Security Systems

Procurement reference

11704

Procurement description

**THIS IS AN RFI ONLY**

The West Mercia Police Contracts and Procurement Team, acting on behalf of the Police and Crime Commissioner for West Mercia and Hereford & Worcester Fire and Rescue Service (the Authority), intends to undertake pre market engagement in accordance with the Procurement Act 2023 in relation to an upcoming Electrical, Mechanical, Life Safety Services & Security Systems Tender (Reference: 11704).

This Request for Information (RFI) is issued as part of the Authority’s preliminary market engagement activity to inform the development of the future procurement. The purpose of this engagement is to support compliance with the Procurement Act 2023 by improving transparency and ensuring the procurement is designed in a manner that is proportionate, delivers value for money, and reflects current industry accepted practices.

The RFI seeks to help the Authority better understand market capability and capacity, gauge supplier interest, identify any risks, innovations, or considerations that suppliers consider relevant to the scope, specification, and delivery model prior to the commencement of a formal procurement process.

Participation in this RFI is voluntary and does not form part of any subsequent procurement process, nor does it commit the Authority to undertake a procurement or any participant to bid. Any future procurement will be conducted in compliance with the Procurement Act 2023 and the Authority’s statutory obligations, ensuring fair treatment, non discrimination, and that competition is not distorted as a result of this engagement.

Link to the live RFI is enclosed and closes at 5pm on the 8th May 2026 - https://sell2.in-tend.co.uk/blpd/publictender-details?tid=2c87c1ac-04e9-4399-b22d-06d6d722d44c

All correspondence and submissions are to be followed as per the instructions within the RFI documentation via InTend.

Main category

Services

Contract dates (estimated)

01 April 2027, 00:00AM to 31 March 2030, 23:59PM

Extension end date (if all the extensions are used): 31 March 2032

West Mercia Police and Crime Commissioner

CPV classifications

• 09331000 - Solar panels
• 24951210 - Fire-extinguisher powder
• 24951220 - Fire-extinguisher agents
• 31120000 - Generators
• 31500000 - Lighting equipment and electric lamps
• 31518200 - Emergency lighting equipment
• 31527260 - Lighting systems
• 31530000 - Parts of lamps and lighting equipment
• 31625000 - Burglar and fire alarms
• 31625100 - Fire-detection systems
• 31625200 - Fire-alarm systems
• 35100000 - Emergency and security equipment
• 35111300 - Fire extinguishers
• 35111320 - Portable fire-extinguishers
• 35111400 - Fire escape equipment
• 35111500 - Fire suppression system
• 35111510 - Fire suppression hand tools
• 35111520 - Fire suppression foam or similar compounds
• 35120000 - Surveillance and security systems and devices
• 35121000 - Security equipment
• 35121700 - Alarm systems
• 35125300 - Security cameras
• 39341000 - Gas pressure equipment
• 39721411 - Gas heaters
• 42161000 - Hot-water boilers
• 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
• 42416100 - Lifts
• 42416130 - Mechanical lifts
• 42521000 - Smoke-extraction equipment
• 44111511 - Electrical insulators
• 44111530 - Electrical insulating fittings
• 44221000 - Windows, doors and related items
• 44221200 - Doors
• 44221300 - Gates
• 44221310 - Access gates
• 44480000 - Miscellaneous fire-protection equipment
• 44521120 - Electronic security lock
• 44521130 - Enhanced security lock
• 44620000 - Central-heating radiators and boilers and parts
• 44621000 - Radiators and boilers
• 44621200 - Boilers
• 44621210 - Water boilers
• 44621220 - Central-heating boilers
• 44621221 - Parts of central-heating boilers
• 45222300 - Engineering work for security installations
• 45310000 - Electrical installation work
• 45311000 - Electrical wiring and fitting work
• 45311100 - Electrical wiring work
• 45311200 - Electrical fitting work
• 45312100 - Fire-alarm system installation work
• 45317000 - Other electrical installation work
• 45317100 - Electrical installation work of pumping equipment
• 45317200 - Electrical installation work of transformers
• 45317300 - Electrical installation work of electrical distribution apparatus
• 45317400 - Electrical installation work of filtration equipment
• 45331110 - Boiler installation work
• 45343000 - Fire-prevention installation works
• 45343210 - CO2 fire-extinguishing equipment installation work
• 45343220 - Fire-extinguishers installation work
• 48730000 - Security software package
• 50116100 - Electrical-system repair services
• 50411200 - Repair and maintenance services of gas meters
• 50413100 - Repair and maintenance services of gas-detection equipment
• 50511200 - Repair and maintenance services of gas pumps
• 50531000 - Repair and maintenance services for non-electrical machinery
• 50531100 - Repair and maintenance services of boilers
• 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
• 50532400 - Repair and maintenance services of electrical distribution equipment
• 50600000 - Repair and maintenance services of security and defence materials
• 50610000 - Repair and maintenance services of security equipment
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 51100000 - Installation services of electrical and mechanical equipment
• 51110000 - Installation services of electrical equipment
• 51700000 - Installation services of fire protection equipment
• 71314100 - Electrical services
• 71334000 - Mechanical and electrical engineering services
• 79711000 - Alarm-monitoring services
• 79993000 - Building and facilities management services
• 79993100 - Facilities management services

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2027, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Extension end date (estimated)

31 March 2032, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Pre-market engagement exercise

Due date

08 May 2026, 23:59PM

Has the engagement period already ended?

No