Summary
- OCID:
- ocds-h6vhtk-068b0a
- Published by:
- Warrington & Vale Royal College
- Authority ID:
- AA82292
- Publication date:
- 25 April 2026
- Deadline date:
- 09 May 2026
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
We are looking for a replacement for our current finance system as the current system is coming to end of life for support. We would prefer to procure a cloud-based, off-the shelf finance system. The procurement includes a full implementation service to include environment setup, configuration, testing, training and mobilisation, leading to a planned go-live of 1 October 2026. The contract will run for 3 years, with two optional extensions of up to 1 year each (1+1). The requirement covers software subscription, hosting, support, maintenance and all services needed to implement and operate the finance system throughout the term.
Full notice text
Scope
Procurement description
We are looking for a replacement for our current finance system as the current system is coming to end of life for support. We would prefer to procure a cloud-based, off-the shelf finance system. The procurement includes a full implementation service to include environment setup, configuration, testing, training and mobilisation, leading to a planned go-live of 1 October 2026. The contract will run for 3 years, with two optional extensions of up to 1 year each (1+1). The requirement covers software subscription, hosting, support, maintenance and all services needed to implement and operate the finance system throughout the term.
Total value (estimated, excluding VAT)
130000 GBP to 130000GBP
Contract dates (estimated)
01 October 2026, 00:00AM to 30 September 2029, 23:59PM
Extension end date (if all the extensions are used): 30 September 2031
Contracting authority
WARRINGTON & VALE ROYAL COLLEGE
Identification register:
Address 1: Warrington & Vale Royal College Winwick Road
Town/City: Warrington
Postcode: WA2 8QA
Country: United Kingdom
Website: http://www.wvr.ac.uk
UK Register of Learning Providers (UKPRN number): UKPRN 10007339
NUTS code: UKD61
Contact name: Susanne Dewhurst
Email: sdewhurst@wvr.ac.uk
Telephone: 01925 494312
Organisation type: Public authority - sub-central government
Procedure
Procedure type
Below threshold - open competition
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1 CPV classifications
- 48442000 - Financial systems software package
- 48443000 - Accounting software package
- 48444000 - Accounting system
Lot value (estimated)
130000 GBP Excluding VAT
156000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2026, 00:00AM
Contract end date (estimated)
30 September 2029, 23:59PM
Extension end date (estimated)
30 September 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Extensions of up to 2 12 month extensions are possible
Award criteria
Type: quality
Name
Functional fit and quality
Weighting: 40
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 35
Weighting type: percentageExact
Type: quality
Name
Social Value
Weighting: 5
Weighting type: percentageExact
Type: quality
Name
Presentation and system demonstration
Weighting: 20
Weighting type: percentageExact
Participation
Is this procurement reserved for the following groups?
GB-ONS
Submission
Tender submission deadline
08 May 2026, 15:30PM
Enquiry deadline
01 May 2026, 23:59PM
Submission address and any special instructions
https://www.wvr.ac.ukSubmit to the following email address:finance@wvr.ac.ukEnsure that the subject within the email states FINANCE SYSTEM TENDER
May tenders be submitted electronically?
Yes
Documents
Document type
Bidding documents
Description
To access this opportunity the information is detailed within the attached file - Tender request
Document type
Bidding documents
Description
The tender response form is attached which should be completed by all interested suppliers alongside the excel document (Pricing schedule)
Document type
Bidding documents
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 48443000 |
Accounting software package |
Financial analysis and accounting software package |
| 48444000 |
Accounting system |
Financial analysis and accounting software package |
| 48442000 |
Financial systems software package |
Financial analysis and accounting software package |
Delivery locations
| ID |
Description
|
| 100 |
UK - All |
Alert region restrictions
The buyer has restricted the alert for this notice to suppliers based in the following regions.
| ID |
Description
|
|
There are no alert restrictions for this notice.
|
About the buyer
- Main contact:
- N/a
- Admin contact:
- N/a
- Technical contact:
- N/a
- Other contact:
- N/a
Further information
|
Date
|
Details
|
|
No further information has been uploaded.
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