The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Contact person: Callum Ewan

E-mail: callum.ewan@edinburgh.gov.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

II.1.1) Title

Reference number: CT1640

II.1.2) Main CPV code

77310000

II.1.3) Type of contract

Services

II.1.4) Short description

The City of Edinburgh Council is seeking to implement a Community Wealth Building (CWB) model to deliver a range of greenspace and community development/improvement services to Council owned land.

CWB seeks to transform local and regional economic systems to enable local communities and people to own, have a greater stake in, access and benefit from the wealth our economy generates.

The Council is committed to adopting a CWB approach to its work wherever possible. In order to build on and recognise the importance and investment of local community groups, third sector organisations and not for profit groups the Council is introducing a budget dedicated to a new Community Led Improvement Programme (CLIP). This Framework Agreement shall be limited to Service Providers who support a volunteer network as part of their organisational activities and is anticipated to be of interest primarily to the third sector.

Through the CLIP, the Council intends to support local and third sector organisations and keep some wealth in the local economy, empowering communities to influence their local areas.

II.1.5) Estimated total value

Value excluding VAT: 1 240 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Lot No: 1

Lot No: 2

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Part IV: Selection criteria - B: Economic and Financial Standing – Question 4B.1 - Tenderers are required to have the following minimum “general” annual turnover depending on the Lot/Lots they are tendering for

Lot 1

- A minimum “general” annual turnover of 90,000 GBP for each of the last two financial years. If bidding across multiple localities, turnover requirement will be a product of the stated turnover threshold and the number of localities.

Lot 2

- A minimum “general” annual turnover of 100,000 GBP for each of the last two financial years. If bidding across multiple localities, turnover requirement will be a product of the stated turnover threshold and the number of localities.

Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and Financial Standing – Question 4B.4 - Tenderers will be required to provide the following information in response to 4B.4 for both Lots:

- Current ratio for Current Year: 1.10

- Current ratio for Prior Year: 1.10

The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and Financial Standing – Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

- a. Employers (Compulsory) Liability Insurance - 10m GBP each and every claim (if applicable)

- b. Public Liability Insurance - 10m GBP each and every claim

- c. Professional Indemnity Insurance - 1m GBP each and every claim

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Part IV: Selection Criteria – C: Prompt Payment – Question 4C.4 – It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.

Please note that tenderers who fail to answer “Yes” to this question may not have their tender considered further or proceed to the Price/Quality ratio calculation.

Part IV: Selection criteria – C: Living Wage Payment – Question 4C.4 – Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the contract (including any agency or sub-contractor staff directly involved in the delivery of the contract), at least the real Living Wage.

Please note that tenderers who fail to answer “Yes” to this question may not have their tender considered further or proceed to the Price/Quality ratio calculation.

Part IV: Selection criteria - C: Environmental Management Measures – Question 4C.7 – Successful Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. To help deliver the city’s net zero commitment your organisation will be required to complete the Council’s Environmental Impact and Adaptation Resources form (Document 014 of the tender pack) within six months of being awarded a place on the Framework Agreement.

Part IV: Selection Criteria – C: Qualifications – Question 4C.3 – Disclosure Scotland – Tenderers are required to ensure that they have carried out and obtained at a minimum, Standard Disclosure checks for all relevant staff. Staff who deliver regulated services to children or to vulnerable adults must have a PVG. Please refer to https://www.mygov.scot/disclosure-types/ for guidance.

Tenderers should confirm that these conditions have/will be met within the response to this question and provide evidence to confirm compliance. Where a Tenderer does not demonstrate compliance to the Council’s satisfaction, the Council may exclude the Tenderer from the competition.

Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management – Question 4D.1 – It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Tenderers should confirm that this condition has been met within the response to this question. Where a Tenderer does not have a Health & Safety Policy and is required to do so, the Council may exclude the Tenderer from the competition.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 40

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2025/S 000-036454

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/05/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/05/2026

Local time: 12:00

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will comply with the Public Contracts (Scotland) Regulations 2015.

Any proceedings must be brought within the timescales set out in Regulation 88 of the Regulations.

Proceedings must be started within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.