Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Ipswich Borough Council
Grafton House, 15-17 Russell Road
Ipswich
IP1 2DE
UK
Telephone: +44 1473433906
E-mail: procurement@ipswich.gov.uk
NUTS: UKH14
Internet address(es)
Main address: www.suffolksourcing.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance and HR/Payroll system replacement
Reference number: IBC/18160
II.1.2) Main CPV code
72260000
II.1.3) Type of contract
Services
II.1.4) Short description
Finance and HR/Payroll systems. Solutions providers should be prepared to provide, host, and maintain one or both solutions.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 131 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
HR/Payroll system and support
II.2.2) Additional CPV code(s)
48450000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Finance and HR/Payroll systems. Solutions providers should be prepared to provide, host, and maintain one or both solutions.This system is required to facilitate multiple payrolls with multiple frequencies and pay dates. It is also required to cover all aspects of HR functionality of the Council and external customers.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Finance system and support
II.2.2) Additional CPV code(s)
48440000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Finance system and support
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Integrated Finance and HR system and support
II.2.2) Additional CPV code(s)
48451000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Integrated HR/Payroll and Finance system and support (to provide all the requirements set out in Lots 1 and 2).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-025887
Section V: Award of contract
Lot No: 1
Contract No: IBC18160
Title: HR Information System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2026
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR International UK Ltd
Nottingham
UK
NUTS: UKF14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 214 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: IBC18160
Title: Finance system
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/02/2025
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oneadvanced Limited
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 917 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: IBC18160
Title: Combined HR and Finance system
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Minister for the Cabinet Office acting through Crown Commercial Services
9th Floor, The Capital Building, Old Hall Street, Liverpool
Liverpool
UK
Telephone: +44 3150103503
E-mail: cps@crowncommercial.gov.uk
Internet address(es)
URL: https://www.gov.uk/ccs
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
27/04/2026