UBICO LIMITED

Central Depot

Cheltenham

GL519JZ

UK

Contact person: Marius Pruteanu

E-mail: ubico.procurement@ubico.co.uk

NUTS: UKK13

Internet address(es)

Main address: https://www.ubico.co.uk/

II.1.1) Title

II.1.2) Main CPV code

79410000

II.1.3) Type of contract

Services

II.1.4) Short description

The contract covers the provision of Tail End Spend Services to support the management of low-value, non-strategic, and ad hoc procurement activity across a wide range of goods and services categories. The supplier will be responsible for sourcing, procuring, and managing purchases that fall outside of core contractual arrangements, typically characterised by low frequency and spend value.

Key service requirements include:

Management of one-off or low-value procurement requests across multiple categories

Ensuring compliance with public procurement regulations and internal governance

Supplier onboarding and payment facilitation

Consolidation of spend to achieve efficiencies and cost savings

Reporting and analysis to provide visibility of tail spend activity

This service is intended to streamline purchasing processes, reduce administrative burden, and deliver value for money in relation to tail-end procurement activity. The estimated volume of transactions and spend may vary over the life of the contract depending on organisational needs.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 165 000.00  GBP

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation

The contract was lawfully awarded without prior publication of a contract notice in the Official Journal of the European Union (OJEU) or on the Find a Tender Service (FTS) because it was awarded as a call‑off contract under the Crown Commercial Service (CCS) Framework Agreement RM6202 - Tail Spend Solution.

The framework agreement RM6202 was itself competitively procured and advertised in accordance with the Public Contracts Regulations 2015 (as amended) and published via the appropriate procurement portals at the time of its establishment. The framework sets out the scope of services, pricing mechanisms, and the terms and conditions under which contracting authorities may award call‑off contracts.

Under Regulation 33 of the Public Contracts Regulations 2015, contracting authorities are not required to publish a separate contract notice for individual call‑off contracts awarded under a framework agreement, provided that:

The framework agreement was awarded following a compliant procurement procedure; and

The call‑off contract is awarded strictly in accordance with the terms and conditions laid down in the framework agreement.

In this instance, the call‑off contract:

Falls entirely within the scope of services defined in RM6202 - Tail Spend Solution;

Was awarded using the call‑off procedure permitted by the framework; and

Complied with all applicable framework rules, including supplier eligibility and award methodology.

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

UNITE PROCUREMENT UK LIMITED

08627563

London

WC2B 5AH

UK

NUTS: UK

The contractor is an SME: Yes

VI.4.1) Review body