Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UBICO LIMITED
07824292
Central Depot
Cheltenham
GL519JZ
UK
Contact person: Marius Pruteanu
E-mail: ubico.procurement@ubico.co.uk
NUTS: UKK13
Internet address(es)
Main address: https://www.ubico.co.uk
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the provision of the Employee Engagement App and Employee Assistance Program.
II.1.2) Main CPV code
98100000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the provision of the Employee Engagement App and Employee Assistance Program.
The aim is to improve employee engagement, support recruitment/retention, streamline access to benefits and wellbeing support.
We are looking for a single platform and mobile app to host or integrate recognition, rewards, EAP access, discounts, salary sacrifice schemes, push comms, surveys/polls, analytics and admin dashboards.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
58 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
98130000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A cloud based employee experience platform that consolidates recognition, benefits, wellbeing (including EAP integration), communications, and survey tools
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The award of this contract without prior publication in the Official Journal of the European Union (OJEU) or the Find a Tender Service (FTS) is lawful and fully compliant with the applicable procurement regulations.
Relevant Facts
The contract was awarded through G‑Cloud 14, a Crown Commercial Service (CCS) framework agreement.
G‑Cloud 14 is a framework agreement that was itself competed, advertised, and awarded following full compliance with the Public Contracts Regulations 2015 (PCR 2015).
The requirement was satisfied by placing a call‑off contract directly under the framework, using the permitted G‑Cloud ordering procedures.
No material changes were made to the framework terms, scope, or pricing conditions when awarding the call‑off.
Legal Basis
Framework Agreement Lawfulness
Under Regulation 33 of the Public Contracts Regulations 2015, contracting authorities may award contracts by means of call‑offs under a framework agreement, provided that:
The framework was established in accordance with the PCR 2015; and
The specific call‑off is awarded in accordance with the framework's stated rules.
G‑Cloud 14 was established following a lawful, advertised competitive procedure that fully met these requirements. Consequently, individual call‑off contracts do not constitute new procurements.
No Requirement for Further Publication
The obligation to publish a contract notice in OJEU/FTS applies to new contract opportunities, not to call‑off contracts awarded under an existing, compliant framework.
In accordance with Regulation 33(8) PCR 2015, contracts awarded under a framework agreement:
Do not require a separate contract notice; and
Are exempt from further advertising requirements, provided the framework rules are followed.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2026
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Epoints Rewards Limited (trading as Each Person)
07453502
Hertfordshire
SG12 0LR
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 58 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
29/04/2026