CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Miscellaneous food products. Bakery products. Dairy products. Assorted dairy products. Vegetables, fruits and nuts. Fruit vegetables. Fish. Miscellaneous food products and dried goods. Food mixes. Processed food products. Deep-frozen products. Canned or tinned fish and other prepared or preserved fish. Prepared breakfast cereals. Prepared pasta and couscous. Prepared pasta. Vinegar; sauces; mixed condiments; mustard flour and meal; prepared mustard. Canned tuna. Canned tomatoes. Canned vegetables. Canned peas. Eggs. Non-alcoholic beverages. Fruit juices. The requirement is for one or more providers to be appointed to supply the Trust with its food beverage and catering consumables requirements. The agreement will be for 3 years with the option to extend the contract for 2 x one year periods, at the discretion of the Trust. The Requirement is broken into Lots. Deliveries may be required on a daily basis.

The successful Applicant (s) will also be required to provide monthly management information, which will be analysed by the Trust and the successful Applicant(s) and products may be removed or added based on usage.

The successful Applicant(s) will also be required to meet agreed service levels.

The successful Applicant(s) will be audited for compliance to agreed specifications.

Please note the values indicated above are indicative only and the Trust does not guarantee any minimum spend with successful Applicants.

The Trust restaurant is responsible for providing approximately 250 patients with meals three times a day. The restaurant also has a retail facility and meals are sold to staff and visitors. It is the ethos of the restaurant to provide high quality, nutritious meals, and to meet the Government Buying Standards relating to food, therefore successful Applicants will be required to support and assist the Trust to meet these standards if successful.

For further details see http://sd.defra.gov.uk/advice/public/buying/products/food/guidance/

The restaurant has recently been awarded a Bronze Soil Association award, and successful applicants will be required to support and assist the Trust in order to retain this accreditation, and where relevant demonstrate compliance with Soil Association Standards.

Any award made under this procurement, shall not be exclusive.

The Trust's award criteria will be based on Most Economically Advantageous Tender, and reserve the right to make no award, or split the award on a Lot by Lot basis.

The Trust may wish to visit successful Applicants premises as part of the tender evaluation.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Potential Applicants may be required to provide financial and/or performance bonds.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

NHS Standard Terms and Conditions

https://www.gov.uk/government/publications/nhs-standard-terms-and-conditions-of-contract-for-the-purchase-of-goods-and-supply-of-services

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Ad detailed in PQQ.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Maximun 5 Applicants per lot to ensure competition.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

HINCON/LB/00252

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=68862458

GO Reference: GO-2013729-PRO-4992773

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Provision of Bakery Products, including but not limited to:

Bread, Bread Rolls, Cakes, Sweets and Savory Pastries

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 38 000 per annum.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The supply of Eggs

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 13 000 per annum. The Trust preference is free range, however non free range eggs will be considered.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The supply of dairy products, including but not limited to;

Milk, Cream, Yogurts, Cheese, Butter, Spreads

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 48 000 per annum

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply of fresh fruit and vegetables, including but not limited to; Fruit, Vegetables, Salad, Herbs, Prepared Fruit, Prepared Vegetables, Potatoes

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 110 000 per annum.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The supply of fresh Meat and Meat Products, including but not limited to; Beef, Pork, Chicken, Lamb and related products, Sausages, Bacon, Cold Meats

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 70 000 per annum.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The supply of Fresh Fish and/or Seafood

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 12 000 per annum. Fish and Seafood products included on the Marine Stewardship Council 'fish to eat' list.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The supply of ambient food products, including but not limited to; Dry goods, canned food, general provisions, some frozen items, tea bags and coffee granuals, grocery items not covered in other Lots.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This Lots is approximately GBP 220 000 per annum, and covers general provisions and groceries, known as ambient products. It may also include some frozen, dried, canned goods, herbs, spices, mixes Generally non fresh items.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply of Frozen Goods, including but not limited to; Frozen sweet and savoury products.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 12 000 per annum

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply of Catering supplies, including but not limited to; Disposable and Non Disposable crockery, cutlery, napkins, other catering equipment as may be required from time to time

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 12 000 per annum.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The supply of beverages, including but not limited to; Fruit Juice, canned and bottled drinks, bottled water, squash

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately GBP 70 000 per annum.

4)

Indication about different contract dates

5)

Additional Information about lots