CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) “The Energy Consortium (Education & Public Sector)(TEC) is a Central Purchasing Body as defined in the Public Contract Regulations 2006.

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Itchen College

Waltham Forest College

Stanmore College

West Thames College

Natural History Museum

Cambridge Colleges

Lincoln College

University of Winchester

Loughborough College

Ealing, Hammersmith and West London College

University of the West of England

London School of Hygiene & Tropical Medicine

Leeds Metropolitan University

Courtauld Institute of Art

St Mary's University College

University of Wales - Registry

Barton and Peveril College

Coleg Sir Gar

Nottingham Trent University

Cardiff and Vale College

Coleg Gwent

Strode College

Harrow College

Bromley College of Further and Higher Education

College of West Anglia

Parliamentary Estates Directorate

The Arts University College at Bournemouth

York College

Rotherham College of Arts & Technology

University of Gloucestershire

Queen Elizabeth Sixth Form College

University of West London

University of Cumbria

Victoria & Albert Museum

National Museum of Science Industry

University of Northumbria

Ystrad Mynach College

Exeter College

Darlington College

Lancaster & Morecambe College

Gloucestershire College

Leeds City College

Merchants Academy

Sheffield Hallam University

West of England School and College for young people with little or no sight

City of Bath College

Central Sussex College

Liverpool City Council

Alton College

Blackburn College

North Hertfordshire College

Oldham College

Plymouth College of Art

Petroc

National Library of Wales

City of Bristol College

City College Norwich

Hull College

University of Liverpool

University of Bristol

Open University

University of Buckingham

University of Warwick

University of Bolton

University for the Creative Arts

Staffordshire University

University of Westminster

University of Cambridge

Southampton Solent University

University of London, Royal Holloway

University of Huddersfield

University of Worcester

Birmingham City University

University of Salford

University of Plymouth

Royal College of Music

Manchester Metropolitan University

Teesside University

Bath Spa University

University of Central Lancashire

University of Bath

York St John University

Durham University

Westminster Kingsway College

Aberystwyth University

University of York

University of Southampton

University of Wales Trinity Saint David

University College London

Kings College London

Institute of Cancer Research

University of the Arts London

Brunel University

Harper Adams University College

International Students House

Royal Veterinary College

London School of Economics & Political Science

Liverpool John Moores University

University of Swansea

The University of Sussex

Newcastle University

Keele University

Royal Agricultural College

University of Kent

University of Essex

University of Nottingham

University of Greenwich

Loughborough University

University of Surrey

Roehampton University

London Business School

Bournemouth University

The Perse School

Anglia Ruskin University

Cornwall Colleges

Wisbech Grammar

Kingston University

Newman University College

University of Portsmouth

Bangor University

Richmond upon Thames College

Cardiff Metropolitan University

University of Exeter

University of Sunderland

St Helens College

East Surrey College

London Metropolitan University

Canterbury Christ Church University

Coulsdon College

Newcastle College

Rose Bruford College

City College Plymouth

Amersham & Wycombe College

Henley College

Coleg Powys

Bridgend College

Norton Radstock College

Neath Port Talbot College

Peter Symonds College

Grimsby Institute of Further and Higher Education

Chesterfield College

Coleg Harlech

Queen Mary's College

Coleg Ceredigion

The Sixth Form College Farnborough

Pembrokeshire College

Nelson and Colne College

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The contracting Authority wishes to establish a contract with a single provider for the provision of software for the development, publishing, and analysis of energy (gas & electricity) tenders in the UK markets on behalf of its members in Annex A. The Authority recognises that there is a significant amount of complexity in this procurement and in establishing the full specification; therefore it has decided to use the Competitive Dialogue Procedure as it is anticipated that such software may have far greater potential for data usage than just the optionality identified above.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Consortium reserves the right to request deposits, guarantees, performance bonds and other forms of appropiate security, either from tenderers or members of the tender's corporate groups. To the extent any of these are requires, the relevant selection and tender requirements relating to these will be stated in the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The Contracting Authority reserves the right to require, in the context of a consortium, tenderers to take a particular legal form, or to require a single contractor to take primary liability, or to require that each party undertakes joint and several liability. Tenderers must provide full details of their proposed contracting structues, including key sub-contractors. Changes to consortia and contracting structures must be notified to the contracting authority immediately, which may impose conditions on or reject the change if that is reasonably necessary to ensure that the Contracting Authority meets its legal or procurement obligations. Full details of, and/or further restrictions on changes to consortia and contracting structures are set out in the tender documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The selected contractor will be required to have all appropiate permissions and licences etc to undertake the services under the framework agreement in the UK and under UK legislation (and/or under all equivalent legislation in the place of their establishment) and will be required to evidence these according to the requirements set out in the tender documents and contract documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority will evaluate all responses in accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and to the extent as set out in the tender documents.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Limitations on the Authority's resources.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

TECPROC023

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Disclaimers.

Tenderers should note that the Contracting Authority reserves the right to cancel this procurement at any stage and for any reason and not award a Contract.

In accordance with law and the terms set out in the tender documents, the Contracting Authority reserves the right to change without notice any part of the proposed contract and the procedure for awarding the proposed contract and/or stop the process or cancel the procurement at any time. The Contracting Authority also reserves the right not to award a contract at any time without liability on its part.

Please also note that the Contracting Authority will be able to terminate the procurement process for any reason , including but not limited to: if there are not sufficient eligiable tenders; [if the funding application(s) relevant to the proposed contract is/are rejected, or is/are approved but with insufficient funding to allow completion of the proposed contract] [If necessary, the Contracting Authority reserves a discretionary right to find alternative sources of funding]

Nothing in this Contract Notice, tender documents, contract documents, any other written communication to the potential Tenderer/Tenderers from the Contracting Authority or its representatives and any oral communication to the potential Tenderer/Tenderers from the Contracting Authority or its representatives , shall generate any contractual obligations or intention to create a contract prior to any signature of a final written contract.

If the Contracting Authority decides to enter into a Framework Agreement with the succesful tenderer(s) this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the tenderers.

Any order placed under this Framework Agreement will form a seperate contract under the scope of this framework between the service provider and the specific requesting other contracting body.

Miscellaneous.

The Contracting Authority is a public authority under the Freedom of Information Act 2000 9 "the Act") and the Environmental Information Regulations 2004 ("EIR"). As part of its duty under the Act and the EIR, the Contracting Authority may disclose information to a person making a request unless the information is covered by an exemption under the Act or the EIR. The Contracting Authority is required to determine whether the public interest in maintaining the exemption outweighs the public interest in disclosing this information. Tenderers should state in their Tender responses whether or not they consider the information supplied should be exempted from disclosure to third parties under the Act or the EIR and should provide reasons for such views. These views will be taken into consideration by the Contracting Authority when deciding whether to disclose information. (Please see tender documents for further information).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with Regulations 32 and 32A (Information about contract award procedures and the application of the standstill period prior to contract award) and Part 9 of the Public Contracts Regulations 2006 (as amended).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice