CONTRACT NOTICE - UTILITIES

Section I: Contracting Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Main activity or activities of the contracting entity

	Production, transport and distribution of gas and heat
	Electricity
	Exploration and extraction of gas and oil
	Exploration and extraction of coal and other solid fuels
	Water
	Postal services
	Railway services
	Urban railway, tramway, trolleybus or bus services
	Port-related activities
	Airport-related activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity

Provision of a Host Operator Processing System (HOPS) and a Transaction Management System (TMS).

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Site or location of works, place of delivery or performance

Initially in the South East of England rail network with scope to extend nationally in the UK to rail and other modes of public transport.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operator
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Frequency of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Rail Settlement Plan Limited (RSP) is a company owned by the UK Train Operating Companies (TOCs). RSP provides and manages on behalf of TOCs a number of shared services, ranging from the provision of ticket stock to the allocation of industry revenue.

RSP is currently working with the TOCs to provide a “smart ticketing” infrastructure at stations in the South East of England.

Central to the operation of the “smart ticketing system” is the HOPS which shall interface with thousands of devices including gates, validators, ticket machines and handheld devices. The HOPS will be compliant with ITSO 2.1.4 (or above) and RSPS 3002 (as amended).

The TMS will be the primary source of information for customer support functionality and will hold data communicated in principle from the HOPS so a prime requirement is communication capability with the HOPS. It must also be capable of communication with various portals, including those owned and/or operated by TOCs and third parties. Access to the TMS will be internet based and the TMS must be configurable to allow a matrix of access rights based on the requestor profile.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

RSP shall have the option of either a two year extension or two one year extensions dependent on market conditions and contract performance.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable contracts, estimated time frame for subsequent calls for competition:

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required

RSP's particular requirements will be set out in the ITN documentation and RSP reserves the right to require guarantees over performance.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

The successful supplier will be paid on the basis of milestone payments upon provision of all deliverables for specified milestones. Ongoing costs will be payable on a run and maintain basis.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The particular requirements are to be determined, but RSP may require that any contract awarded for either Lot shall be entered into by a single legal entity on the part of the successful tenderer.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The services provided under Lot 1 must comply with ITSO standards (currently ITSO 2.1.4) and RSPS3002 as a minimum.

III.2)

Conditions for Participation

III.2.1)

Personal situation of suppliers,contractors or service providers

Details required are included within the Pre-Qualification Questionnaire.

III.2.2)

Economic and financial capacity

Details required are included within the Pre-Qualification Questionnaire.

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Negotiated		Have candidates already been selected?	No

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3) Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting entity

IV.3.2)

Previous publication concerning the same contract

Periodic indicative notice
Notice on a buyer profile

Other previous publications

IV.3.3)

Conditions for obtaining contract document and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.6)

Minimum time frame during which the tenderer must maintain its tender 

IV.3.7)

Conditions for opening tenders

Section VI: Complementary Information

VI.1)

Indicate whether this Procurement is a Recurrent one and the estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Any party wishing to express an interest in the provision of RSP's requirements shall be required to complete and forward to RSP by the deadline set out in this notice a Prequalification Questionnaire (PQQ). A PQQ may be obtained from RSP upon request by email at SEFT.tenders@atoc.org

Responses shall be submitted electronically in either MS Word or PDF format and forwarded to the email address provided in the PQQ and Tender documentation.

Details of the full requirements and a draft contract will be made available in the Invitation To Negotiate (ITN) document provided to shortlisted respondents.

Whilst it is intended that a maximum of four of the highest scoring submissions will be invited to participate in the ITN for each of the two Lots advertised RSP reserves the right to alter the number of invitees.

Respondents will be required to maintain all commercial offers for a period of no less than 12 months from the date of their tender documents if they are selected to proceed to that stage.

Should one respondent be awarded both lots it is envisaged that two separate contracts will be entered into for both services.

(MT Ref:107218)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact point from which additional documentation may be obtained

III)

Address and contact point to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Central to the operation of the “smart ticketing system” is the HOPS which shall interface with thousands of devices including gates, validators, ticket machines and handheld devices. The HOPS will be compliant with ITSO 2.1.4 (or above) and RSPS 3002 (as amended).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

A HOPS based in a secure environment which will interact with thousands of ITSO Secure Application Modules (ISAMs) in the South East of England initially with scope for a wider roll-out.

4)

Indication about different contract dates

5)

Additional Information about lots

RSP shall have the option of either a two year extension or two one year extensions dependent on market conditions and contract performance.

ANNEX B

Information About Lots

1)

Short Description

The TMS will be the primary source of information for customer support functionality and will hold data communicated in principle from the HOPS so a prime requirement is communication capability with the HOPS. It must also be capable of communication with various portals, including those owned and/or operated by TOCs and third parties. Access to the TMS will be internet based and the TMS must be configurable to allow a matrix of access rights based on the requestor profile.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

A TMS based in a secure environment.

4)

Indication about different contract dates

5)

Additional Information about lots

RSP shall have the option of either a two year extension or two one year extensions dependent on market conditions and contract performance.