CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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The Royal Surrey County Hospital NHS Foundation Trust |
Egerton Road |
Guildford |
GU2 7XX |
UK |
Progression Management Consultancy
Mike Powell |
+44 7771606579 |
powellsatvayres@hotmail.com |
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http://www.royalsurrey.nhs.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityHard Facilities Management Services Contract. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
Guildford;Surrey.
UKJ23 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
An indicative range of services to be provided as part of this contract is as follows:
- Estates Management (including but not limited to planned & reactive maintenance, capital projects programme management, Energy & Environmental management, space management, help desk, fire safety,etc.);
- Grounds Maintenance inc external cleaning;
- Waste Management (clinical and non-clinical).
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II.1.6)
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Common Procurement Vocabulary (CPV)
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50000000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeRoyal Surrey County Hospital is a busy general hospital with a comprehensive range of services, including critical care, operating theatre suites and in-patient provision with a total of 515 beds. The floor area is approximately 65,794 sq. metres. |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion84 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
An appropriate bond and/or guarantee may be required.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Monthly in arrears of a VAT invoice being submitted for the previous months work.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
No special legal form is required but the successful contractor will be required to become jointly and severally responsible for the contract before acceptance.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
The Contract will be subject to a rigorous performance management regime.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Evidence of relevant insurance or indemnities.
Good company standing.
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III.2.2)
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Economic and financial capacity
Good financial standing.
The provision of financial accounts or other as determined in the Pre Qualification Questionnaire.
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III.2.3)
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Technical capacity
Evidence of providing estates maintenance, waste management and other hard FM services to relevant organisations specifically acute hospitals.References will be requested.
Evidence of having undertaken TUPE transfers and having a GAD certificated scheme or will have a GAD scheme in place by contract commencement.
Evidence of appropriate quality/professional/technical accreditations.
Evidence of adherence to relevant guidance/legislation.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate6 |
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Objective criteria for choosing the limited number of candidates
Organisations interested in being considered for this opportunity are required to complete and submit a PQQ by the deadline specified. Selection of the organisations to be invited to tender will be based on the results of the evaluation of the completed PQQs. The objective criteria to be used to select the Organisations to be invited to tender are detailed in the PQQ a copy of which can be obtained by expressing an interest (by email) to Mike Powell at powellsatvayres@hotmail.com/
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
Hard Facilities Management Services Contract.
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 20-09-2013
17:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 18-10-2013
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 7 years. |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Organisations interested in participating in this tender are required to complete and submit a PQQ by the date set out in this Notice. A copy of the PQQ and associated documents are available by registering an expression of interest (via email) to: Mike Powell at powellsatvayres@hotmail.com. Neither Progression Mangement Consultancy or Royal Surrey County Hospital NHS FoundationTrust will be responsible for any costs or expenses incurred by organisations in participating in the tender process and responding to the PQQ. The Contract will be for a 7 year period with the option to extend by any period(s) up to a maximum of 3 years.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
The Trust will incorporate a 10 calendar day standstill period at the point that the award of contract is notified to the tenderers. This period allows unsuccessful tenderers to seek a full debriefing from the Trust before the Contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days prior to the end of the standstill period.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 14-08-2013 |