CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Cherwell District Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Printed matter and related products. Cherwell District Council and South Northamptonshire Council are collaborating to appoint a single supplier to provide Printing Services for a wide range of printed material as follows:

- 1 to 4 Colour;

- Range of formats and extents;

- Range of print runs;

- Leaflets, posters, promotional material.

The current annual expenditure between the two participating authorities is 140,000.00 GBP.

Please note that the minimum requirement for providing the services on this framework is:

- The provision of an Account Manager to advise on most economic formats;

- Account Manager to be available within 24 hours for a face to face meeting;

- A proactive attitude to problem solving over common design and print issues;

- Facility for providing cost effective print runs as low as 500 copies;

- Delivery of orders from approval within 5 working days;

- Capacity for providing print jobs within 24 hours in the event of an emergency within the district.

South Northamptonshire Council is leading this collaborative procurement. The Council intends to realise the maximum possible benefits of this procurement but needs the resulting contract to be flexible and diverse enough to allow opportunities for public sector engagement with other Contracting Bodies:

- Stratford-on-Avon District Council;

- Oxford City Council;

- Oxfordshire County Council;

- South Oxfordshire District Council;

- The Vale of White Horse District Council;

- West Oxfordshire District Council;

- Buckinghamshire County Council;

- Wycombe District Council;

- South Bucks District Council;

- Chiltern District Council;

- Milton Keynes District Council;

- Corby Borough District Council;

- Northampton Borough District Council;

- Kettering Borough District Council;

- Borough Council of Wellingborough;

- Daventry District Council;

- East Northamptonshire District Council;

- Northamptonshire County Council.

Any resulting agreement must enable effective customer / provider relationships to develop within an ethos of continuous improvement and efficiency. At this stage only Cherwell District Council and South Northamptonshire Council will utilise the contract, but others may have access to this contract at any point during the contractual period.

No business is guaranteed from these local authorities and only Stratford-on-Avon District Council has expressed an interest at this point. However, each Council drawing down upon the services let under this tender will enter into a separate contract with the successful Bidders on the same terms provided with the Invitation to Tender.

The Pre-Qualification Questionnaire can be downloaded by registering your interest at Source Northamptonshire via the following URL :

http://www.sourcenorthamptonshire.co.uk/contracts/show/id/8899

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Relevant details will be contained in tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Relevant details will be contained in tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract withjoint and several liability under English law and either nominate a lead provider with whom the contracting authority can contract nd to whom all communications will be addressed or to form themselves into a single legalentity before the contract is awarded.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Particular conditions to which the performance of the contract is subject will be set out in the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Articles 45and 46 of Directive 2004/18/EC and regulation 23 of the Public Contracts Regulations 2006 and as set out in thetender documents available from the address given in section 1.1 above.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

TRN 9/13

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=70834270

GO Reference: GO-2013816-PRO-5043473

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained