CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Aintree University Hospital NHS Foundation Trust |
Aintree House, Longmoor Lane |
Liverpool |
L9 7AL |
UK |
Jan Bates |
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jan.bates@aintree.nhs.uk |
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityT/2013/605 - Cheshire and Mersey Health Trusts - Courier Tender |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract2 |
II.1.2)
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Main site or location of works, place of delivery or performance
Framework will be accessible by any NHS Trust within the North West of England
UKD |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement4 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement20 000 000GBP |
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
A recent study accross a number of Liverpool based NHS Trusts in response to the QIPP sustainability agenda has highlighted an opportunity to create a contract accross Cheshire and Merseyside for Courier Services, looking at type of goods transported versus mode of transport used to ensure we aid efficiencies. Aintree Univeristy Hospitals NHS Foundation Trust are hosting this forthcoming tender process on behalf of trusts across North West of England to access, please see link confirming Trusts that are party to this contract notice.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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64100000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion48 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
The tenderer should bear in mind the provisions of the contract which specifies the rights and obligations of the contractor, particularly those on payments, performance of the contract, confidentiality, and checks & audits.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
A joint tender is a situation where a tender is submitted by a group of economic operators (consortium). Joint tenders may include subcontractors in addition to the joint tenderers.
In the case of a joint tender, all economic operators in a joint tender assume joint and several liability towards the contracting authority for the performance of the contract as a whole.
These economic operators shall designate one of them to act as leader with full authority to bind the grouping or the consortium and each of its members. It shall be responsible for the receipt and processing of payments for members of the grouping, for managing the service administration and for coordination. The composition and constitution of the grouping or consortium, and the allocation of the scope of tasks amongst the members, shall not be altered without the prior written consent of the Trust.
The tenderers should indicate in their offer whether the partnership takes the form of:
a) a new or existing legal entity which will sign the contract with the Trust in case of award; or
b) a group of partners not constituting a new legal entity, who via a power of attorney, signed by an authorised representative of each partner (except the lead partner), designate one of the partners as lead partner, andmandate him as lead contractor to sign the contract with the Trust in case of award
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com
Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to ‘Current Tender Opportunities' from the eTendering portal login page: https://nhssbs.eu-supply.com
2) Find the tender listed and click on the title. This will take you to the letter of invitation.
3) If you are not a registered user of EU Supply follow the ‘Online registration' link otherwise follow the ‘Login' link and enter username and password.
4) Once logged in ‘Accept' the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.
5) Go to the ‘Access Documents' folder on the response screen to view and download tender documentation.
Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers' which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com
(follow link: ‘Quick Guide for Suppliers').
For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel: 0800 840 2050) quoting the tender ID number.
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III.2.2)
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Economic and financial capacity
Information and formalities necessary for evaluating if requirements
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
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III.2.3)
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Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory executionfor the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Whereappropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums,dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall begiven: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this,simply by a declaration by the economic operator
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to theeconomic operator's undertaking, especially those responsible for quality control and, in the case of publicworks contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuringquality and the undertaking's study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body ofthe country in which the supplier or service provider is established, subject to that body's agreement, on theproduction capacities of the supplier or the technical capacity of the service provider and, if necessary, on themeans of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of theundertaking's managerial staff and, in particular, those of the person or persons responsible for providing theservices or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of theenvironmental management measures that the economic operator will be able to apply when performing thecontract
(h) A statement of the average annual manpower of the service provider or contractor and the number ofmanagerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor forcarrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticityof which must be certified if the contracting authority so requests; (ii) certificates drawn up by official qualitycontrol institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
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IV.3.2)
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Previous publication(s) concerning the same contract
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2013/S 128-220163 04-07-2013
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 13-09-2013
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 01-10-2013
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=7177&B=NHSSBS
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
Precise information on deadline(s) for lodging appeals: Aintree University Hospital NHS FT will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework agreement is communicated to tenderers. Potential Providers who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Potential Provider was unsuccessful. If an appeal regarding the award of the framework agreement has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a framework agreement has not been entered into, the Court may order the setting aside of the award decision or order Aintree University Hospital NHS FT to amend any document and may award damages. If the framework agreement has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Aintree University Hospital NHS FT to pay a fine, and/or order that the duration of the framework agreement be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the framework agreement is entered
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 19-08-2013 |
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ANNEX B
Information About Lots
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Cheshire and Mersey Health Trusts - Courier Tender |
1)
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Short Description
Information about LOTS will be seperated out within the ITT documentation, suppliers may be listed until one or more lots
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2)
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Common Procurement Vocabulary (CPV)
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64100000 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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