CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Glasgow G33.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Calvay Housing Association is inviting applications from suitably qualified and experienced contractors to be considered to be invited to submit a quality/ price tender for the removal of existing timber windows and the (completion of) design, supply and installation of replacement uPVC windows, including associated joinery, finishes and decoration works.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=275826

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

The criteria important to the Employer for provision of the contract are that the successful contractor: is experienced in terms of local Housing Association/ Co-operative contracts of a similar size and nature; has the knowledge and track record to effectively meet the administration requirements of such contracts; can meet the financial criteria stated in the notes at PQQ section 8(p13); has an appropriately skilled and qualified workforce; has the appropriate technical knowledge; is adequately resourced to provide a multi trade solution; has the ability to respond quickly, flexibly, pro-actively and responsively from a local base; can maintain service continuity/ presence; can comply with the Employer's code of conduct (including working with vulnerable tenants, being considerate, tidy, identifiable and professional etc.); has the ability to work in partnership with the Employer to provide effectively managed access, administration, financial/ payment and certification systems; has the ability to liaise effectively with specialist suppliers; and has the appropriate organisational and financial standing to be considered for carrying out the works.

The successful contractor will also be required to: have a good and working understanding of the requirements of SHQS; target zero defects; be able to demonstrate a track record in effective KPI performance, reporting, monitoring systems and customer care; employ a sustainable pricing strategy; manage temporary access systems, waste and delivery strategies to ensure that temporary (daily) facilities are maintained without an overnight presence; maintain a Quality Management system to ensure there is a single, clearly identified local point of contact/ quality controller and that quality is managed effectively. Evidence of ‘wider role' and/ or workplace training initiatives will also be expected.

Candidates will also be expected to meet the criteria and provide the information outlined on the attached pre-qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD to Calvay Housing Association on/ by Tuesday 24.9.2013 at 12noon.

Candidates must have the ability to provide evidence of experience of completion of a minimum of 3 similar contracts in the past 3 years and Calvay Housing Association must be permitted to obtain references from the respective Employer(s). Candidates must also provide 2 relevant references, on the reference form downloaded from this site, to meet the threshold. References are to be arranged by the candidate, completed by the referee and submitted directly by the referee by e-mail to the Employer to tricia@calvay.org.uk to be received on or before the deadline for submission of this PQQ.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The criteria important to the Employer for provision of the contract are that the successful contractor: is experienced in terms of local Housing Association/ Co-operative contracts of a similar size and nature; has the knowledge and track record to effectively meet the administration requirements of such contracts; can meet the financial criteria stated in the notes at PQQ section 8(p13); has an appropriately skilled and qualified workforce; has the appropriate technical knowledge; is adequately resourced to provide a multi trade solution; has the ability to respond quickly, flexibly, pro-actively and responsively from a local base; can maintain service continuity/ presence; can comply with the Employer's code of conduct (including working with vulnerable tenants, being considerate, tidy, identifiable and professional etc.); has the ability to work in partnership with the Employer to provide effectively managed access, administration, financial/ payment and certification systems; has the ability to liaise effectively with specialist suppliers; and has the appropriate organisational and financial standing to be considered for carrying out the works.

The successful contractor will also be required to: have a good and working understanding of the requirements of SHQS; target zero defects; be able to demonstrate a track record in effective KPI performance, reporting, monitoring systems and customer care; employ a sustainable pricing strategy; manage temporary access systems, waste and delivery strategies to ensure that temporary (daily) facilities are maintained without an overnight presence; maintain a Quality Management system to ensure there is a single, clearly identified local point of contact/ quality controller and that quality is managed effectively. Evidence of ‘wider role' and/ or workplace training initiatives will also be expected.

Candidates will also be expected to meet the criteria and provide the information outlined on the attached pre-qualification questionnaire. Candidates must have the ability to provide evidence of experience of completion of a minimum of three similar contracts in the past three years and Calvay Housing Association must be permitted to obtain references from the respective Employer(s). Candidates must also provide 2 relevant references, on the reference form downloaded from this site, to meet the threshold. References are to be arranged by the candidate, completed by the referee and submitted directly by the referee by e-mail to the Employer [to tricia@calvay.org.uk], to be received on or before the deadline for submission of this PQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Candidates will be required to complete the pre-qualification questionnaire, the purpose being to identify a number of suitably qualified and experienced contractors who meet the threshold to be invited to tender.

Candidates must submit the pre-qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD to Calvay Housing Association on/ by Tuesday 24.9.2013 at 12:00. Do not submit PQQ's by e-mail. References must also be submitted by Referees, direct to the Employer, as stated in the PQQ.

Questionnaires will be scored in accordance with the marks stated at the head of each section. The pre-qualification scores for sections 6.0 - 13.0 inclusive will be evaluated to determine the candidate contractors to be invited to submit a quality/ cost tender.

The best five candidate contractors who pass the thresholds and who have the highest percentage scores of or above 50 % may be invited to tender. Other candidate contractors who score 60% or above may also be invited to tender.

For the successful candidate contractors, evaluation of a future Stage 2 quality questionnaire/ price tender will be as follows:

For those candidate contractors who are invited to tender, the tender will comprise a pricing document and tender quality questionnaire (TQQ). The criteria for scoring will be to reach a percentage score as follows:

(1) Price (tender)- deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

(2) Quality- in accordance with the criteria and marks stated in the TQQ and converted to a percentage, prior to weighting.

(3) Price/ Quality percentage scores will evaluated on a 40 % tender price/ 60 % tender quality basis to determine the total score and the preferred candidate contractor.

(SC Ref:275826)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice