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Summary

OCID:
Published by:: Cottsway Housing Association
Authority ID:: AA23021
Publication date:: 07 August 2014
Deadline date:: 05 September 2014
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Cottsway Housing Association.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Cottsway Housing Association Ltd
Postal Address: Cottsway House, Heynes Place, Avenue Two
Town: Witney	Postal Code: OX28 4YG	Country: UK
Contact Point: Either Leanne Miller as below, or our Consultant NHF Insurance Services (j.flint@nhfinsurance.co.uk) For the attention of: Leanne Miller	Telephone: +44 1993890000
E-Mail: leanne.miller@cottsway.co.uk	Fax: +44 1993890005
General Address of the contracting authority (URL) http://www.cottsway.co.uk Address of the Buyers Profile (URL)

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify)
Registered Provider of social housing

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Provision of Insurance and related risk management and claims handling services to Cottsway Housing Association Ltd.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 6

II.1.2)

Main site or location of works, place of delivery or performance

Focussed around the head office and properties in Witney, Oxfordshire plus other areas necessary to fulfil the Contract.

NUTS Code UK

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Cottsway Housing Association.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66510000
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Non life Insurance services and related services - see individual lots stated in this Notice.

The contracting authority ideally seeks a single Broker or a single Insurer to act as provider for all lots. Where the respondent is a Broker, it may choose to place the insurance for each lot or parts thereof with a different insurer at its discretion. Variant bids will be considered for Motor Fleet and Engineering Inspection Lots in isolation.

Cottsway Housing Association will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder for more than one year, ideally for three years (or periods of insurance), with an option to extend the award period by up to two further years (or periods of insurance), subject to service, performance and cost.

II.2.2)

Options

Cottsway Housing Association will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for more than one year, with an option to extend the award period subject to service, performance and cost.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Starting 26-03-2015 Ending 25-03-2018

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As stated in Tender Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As stated in Tender Documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Potential suppliers will be requested to provide an overview of services provided to the social housing, public sector or other relevant property owners over the past five years, details of two clients currently receiving similar services and the three most recent ex-clients that received similar services. Potential suppliers may be asked to produce evidence of regulation by the FCA or other appropriate insurance regulatory authority indicating the types of insurance the proposed insurer is authorised to arrange or provide.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to three years reports and accounts.

Minimum level(s) of standard possibly required

A minimum financial rating of A- from Standard & Poors, or an equivalent rating Agency will be required of all risk carriers.

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

The tender documents will require providers to detail their professional experience, resource, skills, qualifications and quality control practices.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

Yes

For insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6

Objective criteria for choosing the limited number of candidates

This will be a two stage process, including a PQQ (Pre-qualifiation Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (PQQ) stage will be rejected. Bidders meeting the required standards at PQQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITN stage. Selection Criteria for the PQQ stage will be stated in the PQQ documentation.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 04-09-2014 17:00

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

05-09-2014 13:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date 03-11-2014

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

Three, 4 or 5 years.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

This is a two stage process, where respondents will be required to complete a PQQ that will help us select a limited number of candidates we consider most suitable to proceed to the ITN stage.

Cottsway Housing Association requires respondents to this notice to be able to demonstrate a record of successful provision of insurance and related services within the Social Housing sector, the Public sector or to other relevant Property Owners.

If the respondent is a Broker, you will be asked to detail your main insurance risk carriers, including confirmation of any exclusive or preferential arrangements with those insurers.

All respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Precise information on deadline(s) for lodging appeals: The standstill begins the day after the award decision is dispatched. This allows unsuccessful tenderers to challenge award decisions before the contract has been signed. We will inform the unsuccessful tenderer of the reasons as to why they have been unsuccessful. Unsuccessful Tenderers have 2 working days from notification of the award decision to request additional debriefing. If requested within this timescale, it is necessary to allow three full working days between the dispatch of additional briefing and the end of the standstill period. If a request arrives within the standstill period but after the first two working days of the standstill period (or later) there is no need to provide further briefing within the standstill period. We will still provide it within 15 days of receipt of a written request, which is normal practice and will not affect the standstill period.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

04-08-2014

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name: Cottsway Housing Association Ltd
Postal Address: Cottsway House, Heynes Place, Avenue Two
Town: Witney	Postal Code: OX28 4YG	Country: UK
Contact Point: Information can be obtained by contacting Name, or our Consultant, NHF Insurance Services (j.flint@nhfinsurance.co.uk) For the attention of: Leanne Miller	Telephone:
E-Mail: leanne.miller@cottsway.co.uk	Fax:
Internet Address (URL): http://www.cottsway.co.uk

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name: Cottsway Housing Association Ltd
Postal Address: As above
Town: As above	Postal Code:	Country: UK
Contact Point: As above For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name: Cottsway Housing Association Ltd
Postal Address: As above
Town: As above	Postal Code:	Country: UK
Contact Point: As above For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):

ANNEX B

Information About Lots

Lot No: 1 Title: Insurance for Property & Business Interruption risks (possibly including Property Owners Liability)

1)

Short Description

Property damage and related business interruption risks.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515200
Additional objects

3)

Quantity or scope

Insurance and related services as required by Cottsway Housing Association for property damage and business interruption risks associated with social rented homes, leasehold and shared ownership property, residential homes, commercial property and the like all owned or managed by Cottsway HA.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 10 Title: Engineering Inspection Services

1)

Short Description

Inspection service associated with items of Engineering plant.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66519200
Additional objects

71330000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 2 Title: Insurance for Employers, Public, Products Liability risks (possibly including Property Owners Liability)

1)

Short Description

EL, PL & Products liability (and possibly POL).

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66516000
Additional objects

3)

Quantity or scope

Insurance and related services for EL, PL & Products liability risks (and possibly POL), as required by Cottsway Housing Association.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 3 Title: Insurance for Commercial Combined / Office risks

1)

Short Description

Commercial Combined (including office type risks).

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515000
Additional objects

3)

Quantity or scope

Insurance and related services for Commercial Combined (including office type risks), including office buildings, tenants improvements, rent receivable, contents, equipment, depot sites, business interruption, all risks, money, PA Assault and other risks as required by Cottsway Housing Association.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 4 Title: Insurance for Computer related risks

1)

Short Description

Computer / ICT risks

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515000
Additional objects

3)

Quantity or scope

Insurance and related services for physical loss or damage to computer hardware, software and related business interruption risks as required by Cottsway Housing Association.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 5 Title: Insurance for Terrorism and related risks

1)

Short Description

Terrorism Insurance.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515000
Additional objects

3)

Quantity or scope

Insurance and related services for Terrorism and similar risks, to directly complement other insurance policies arranged by Cottsway Housing Association.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 6 Title: Insurance for Contract Works type risks

1)

Short Description

Contract Works / Contractors all risks.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66513200
Additional objects

3)

Quantity or scope

Insurance and related services for the risks associated with Contract Works, including physical loss or damage to works in progress during new build and/or refurbishment projects.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 7 Title: Insurance for Motor risks, Uninsured Loss Recovery and possibly Occasional Business Use

1)

Short Description

Motor Vehicles.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66514110
Additional objects

3)

Quantity or scope

Insurance and related services for private and commercial vehicles (and possibly occasional business use) as required by Cottsway Housing Association. Including ULR.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 8 Title: Insurance for Engineering risks

1)

Short Description

Engineering Insurance.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66519200
Additional objects

3)

Quantity or scope

Insurance and related services for risks associated with lifting, pressure plant and the like, as required by Cottsway Housing Association.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents

ANNEX B

Information About Lots

Lot No: 9 Title: Insurance for other non-life risks

1)

Short Description

Financial and other non-life risks.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66510000
Additional objects

3)

Quantity or scope

Insurance and related services for a selection of Insurance risks individually falling below the EU threshold of £172,514, including but not limited to: Excess Employers & Public Liability, Fidelity (theft by employee) and/or Crime risks, Professional Indemnity (Errors & Omissions) risks, Group Personal Accident and possibly travel and sickness risks, Commercial Legal Expenses and/or Employment Practices Liability risks, Directors & Officers Liability risks, Libel & Slander risks, all as required by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

SF 22

Coding

Commodity categories

ID	Title	Parent category
66513200	Contractors all-risk insurance services	Legal insurance and all-risk insurance services
66515000	Damage or loss insurance services	Insurance services
66519200	Engineering insurance services	Engineering, auxiliary, average, loss, actuarial and salvage insurance services
66510000	Insurance services	Insurance and pension services
66516000	Liability insurance services	Insurance services
71330000	Miscellaneous engineering services	Engineering services
66514110	Motor vehicle insurance services	Freight insurance and Insurance services relating to transport
66515200	Property insurance services	Damage or loss insurance services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: leanne.miller@cottsway.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Provision of Insurance and related risk management and claims handling services to Cottsway Housing

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: