CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

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Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Tenders are invited from Potential Providers wishing to provide contractor services (the Works) throughout the area covered by Westworks, its members and partners (herein after referred to as users). Potential Providers appointed to the framework may be required to act as main contractor within projects and to utilise supply chains already in existence or yet to be established by Westworks and its users.

This provision may include supply of materials by the user for the works to be undertaken where this provides the user with the best value.

Pricing for this tender is to be based upon the pricing models provided. Submitted prices which are not split down as required will be excluded. The pricing models are based on historical schemes provided by users and represent as realistic scenarios as are possible for these types of works within the framework. The resultant prices will be used to score the tenders and will be used as the benchmark rate for further mini-competitions from the framework. Potential Providers should note that competitive tension will be maintained throughout the lifetime of the framework and all call-offs will be subject to further competition within the framework.

The framework will consist of 3 lots and Potential Providers are invited to tender for 1 or more of the lots.

Westworks portal

As part of our commitment to be open, transparent and fair in advertising, evaluating, awarding and entering into contracts for the provision of services, goods and works, Westworks has chosen an e-Tendering portal hosted by InTend, which can be accessed via the following web site address:

https://in-tendhost.co.uk/westworks

All tenders must be submitted via the Westworks portal. This ITT and all documents are accessed via the Westworks portal.

Registering on the Westworks portal.

To participate in this and any future Westworks tenders, you will be required to register your company details on this web site.

At the point of registration, Potential Providers are asked to include a single point of contact in their organisation for their response to the procurement.

The Authority will not be responsible for contacting the Potential Provider through any route other than the nominated contact.

The Potential Provider must therefore undertake to make any changes relating to the contact promptly via the Westworks portal. When registering, please make sure the publish e-mail address field is completed accurately. This is the e-mail address which will receive automated emails from the system including details on tender progress.

When you have done this you will then be able to access the various tender areas of the web site. You will then be informed by automated email once documentation has been published. You may then access the tender documents by logging into the web site again and going to the my tenders area of the web site. Again click on the relevant tender and access the documents by clicking on the red button view documents.

Submission and format of tenders

All submissions for this procurement will be via the Westworks portal as described above. Potential Providers are invited to submit a tender that complies with the Standard Tendering Requirements in Appendix 3. The on-line suite of questionnaires and procurement documents should be submitted, together with any requested supporting information, to the Authority by the due date for return in accordance with the procedures set out in this section.

Potential Providers should follow the instructions outlined below when completing this procurement.

Potential Providers should answer all questions as accurately and concisely as possible in the same order as the questions are presented. Where a question is considered as not relevant to the Potential Providers organisation, this should be clearly indicated, with an explanation.

All questions are to be answered in the boxes provided and unless specifically required, no uploaded documentation or answers will be considered. Potential Providers should check readability and content of answers in these boxes before submitting. Some questions contain a character limit which is applied automatically by the Westworks portal. Please note that the number of characters counted by the Westworks portal is not the same as the character count by MS Word.

Questions should be answered in English.

The information supplied will be checked for completeness and compliance with the instructions before responses are evaluated. However, because of the volumes of responses received for this type of tender, the Authority may not seek clarification to any part of Potential Providers responses. It is therefore imperative that submissions are checked for completeness and accuracy prior to submission.

Potential Providers should note that it is possible to resubmit submissions right up until the close date and that only the last submission will be visible to the Authority. For further instructions and clarifications please see the help links on the Westworks portal.

Only information specifically requested should be provided and ALL uploaded documents should be in the format stipulated within the electronic questionnaire section (e.g. .PDF, Excel Spread sheet etc.). Failure to provide documents in the correct format will result in the response being disregarded and may mean the Potential Provider will be eliminated from the process. When answering questions within the electronic questionnaires the space provided should be used to answer the questions. It should be noted that references to other documents will not be accepted as answers and that such a response will not be marked.

Corporate brochures or any other marketing information is deemed as being not appropriate as a response to this tender and will therefore not be accepted.

For clarity; all text files should preferably be .PDF format but failing that Microsoft Word .DOC format; all pricing matrices and spreadsheets should be in MS Excel file format only (2007 or earlier compatibility) and unchanged from the original layout and formatting. Files uploaded in other formats or with changed formatting will be discarded and their content not taken into consideration.

Throughout the process there will be a number of pass/fail questions which will be evaluated first. The Authority will not automatically seek clarification for any of these questions. Any of these pass/fail questions which are failed will result in automatic exclusion from the rest of the tender process.

Uploaded documents are restricted to one per question unless otherwise directed; therefore any supporting evidence for a question should be consolidated into a single document prior to uploading.

The Authority reserves the right to seek clarification to any part of submissions should this be deemed necessary by the evaluation panel but this will not be the Authority's priority or default position. Failure to provide the required information, make a satisfactory response to any question or supply documentation referred to in responses, within the specified time-scale, may mean that a Potential Provider will not be invited to participate further. Potential Providers will not be automatically prompted for missing information.

In the event that none of the responses are deemed satisfactory, the Authority reserves the right to terminate and where appropriate, to re-advertise the procurement.

Potential Providers must be explicit and comprehensive in their responses to this procurement as this will be the source of information on which qualitative and selection responses will be scored and ranked. Potential Providers are advised neither to make any assumptions about their past or current supplier relationships with the Authority or its users, nor to assume that such prior business relationships will necessarily be taken into account in the evaluation procedure.

Important note:

It is not the intention to split the works by geographical lots but to award places on the framework based on having enough providers to deliver in all areas and to award works contracts by running mini-competitions (mini-tenders) from the framework. Bidders will be required to identify the areas in which they are able to provide the services described within the tender documents.

Good luck and we look forward to receiving your completed submissions.

The Westworks Team.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent; (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process; (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession. (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of gross misconduct in the course of their business or profession. (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register. (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process. (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services,described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation. (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established. (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CONST2014

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Design and build of housing developments with 1 to 10 units and projects with value up to 1 500 000 GBP.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As per tender instructions.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Design and build of housing developments with 11 to 40 units and projects with value up to 4 500 000 GBP.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Design and build of housing developments with over 40 units and projects with value over 4 500 000 GBP.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots