CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Metropolitan Borough of Solihull.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Solihull Community Housing (SCH) has commenced the process of procuring contracts for the provision of cleaning services to our offices, community centres and the communal areas of high- and low-rise flats. The contracts are to be tendered under two separate lots, however organisations will only be considered for one lot and must select the lot most suitable for their business.

The required works under each lot are to include, but not be limited to:

Lot 1: Facilities Management Cleaning.

— Cleaning services to all areas of SCH offices and community centres including walls and ceilings.

— Cleaning of internal and external windows.

— Cleaning of furniture and equipment.

— Loading of dishwashers and provision of dish washing liquid.

— Provision and replenishment of frequently used sundries.

— Removal and disposal of waste.

— Maintaining building security on completion of cleaning duties.

Lot 2: Estates Management Cleaning.

— Responsive and programmed cleaning of all communal areas of low-rise and high-rise flats including lifts and stairwells.

— Cleaning of internal and external windows and doors.

— Specialist cleaning including removal of biohazards.

— Unblocking of waste chutes.

— Removal and disposal of waste.

— Cleaning to flood or fire damaged communal areas.

SCH anticipates that each Contract shall commence 5.10.2015.

The proposed term of each Contract is for an initial period of 3 years with an option to extend (subject to performance) by up to a further four 12 month periods.

Solihull Community Housing estimates the annual contract values to be as follows:

Lot 1: Facilities Management Cleaning — GBP 50 000.

Lot 2: Estates Management Cleaning — GBP 850 000.

No guarantee of volume, value, duration or continuity of the Works can be given and no subsequent claims for loss of profit or earnings will be entertained.

The successful contractors are to be selected through a formal restricted tender process.

In order to be considered for inclusion on SCH"s select list of contractors who are to be invited to tender, contractors must select one lot in which to express an interest and should then complete a Pre-Qualification Questionnaire document in accordance with the requirements and scope of the service detailed for the chosen lot.

The closing date for the submission of completed Pre-Qualification Questionnaires is no later than 12:00 midday on Monday 29.9.2014.

Additional Information

Briefing Session: Briefing sessions lasting approximately one hour are being held on the 3rd and 4th September, where the SCH Procurement Officers and Contract Administrators will explain the details of the contract and outline the procurement procedure. Please see the attached PQQ letter for details of how to register your interest in attending these sessions.

TUPE: Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will apply in respect of the contracts. Further information will be available at the Invitation to Tender Stage.

Social Value: The contracts are to be procured and delivered in accordance with the Public Services (Social Value) Act 2012 and all bidders will be expected to collaborate with SCH to deliver improvements to the borough of Solihull through the delivery of the contracts.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

It may be necessary for the appointed economic operator, prior to the commencement of the Contract, to provide a Contract Performance Guarantee Bond or cash deposit equivalent to 10 percent of the annual contract value.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Completion of a Pre-Qualification Questionnaire (PQQ) documentation; minimum requirements are as set out in the PQQ documents which are available via Solihuill Community Housing's e-Tendering web portal: www.csw-jets.co.uk

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Economic operators must complete and submit a set of Pre-Qualification Questionnaire (PQQ) documents; the subsequent assessment and scoring of submitted information will determine who will be invited to tender.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PROJECT - 00001818

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Expression of Interest: Suppliers wishing to express an interest in this tender opportunity are required to complete and return a set of Pre Qualification Questionnaire (PQQ) documents by no later than 12:00 hrs on Monday 29.9.2014; the PQQ documentation is available via Solihull Community Housing's e-Tendering web portal: www.csw-jets.co.uk

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Solihull Community Housing (SCH) is looking to appoint a suitable contractor for the provision of cleaning services to SCH offices and community centres.

The required works are to include, but not be limited to:

— Cleaning services to all areas of SCH offices and community centres including walls and ceilings.

— Cleaning of internal and external windows.

— Cleaning of furniture and equipment.

— Loading of dishwashers and provision of dish washing liquid.

— Provision and replenishment of frequently used sundries.

— Removal and disposal of waste.

— Maintaining building security on completion of cleaning duties.

SCH anticipates that the Contract shall commence on 5.10.2015.

The proposed term of the Contract is for an initial period of 3 years with an option to extend (subject to performance) by up to a further four 12 month periods.

SCH estimates the annual contract value at GBP 50 000.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Contractors are to note that interest should be expressed in only one lot and they should choose the lot most suitable for their organisation.

ANNEX B

Information About Lots

1)

Short Description

Solihull Community Housing (SCH) is looking to appoint a suitable contractor for the provision of cleaning services to the communal areas of SCH low- and high-rise flats.

The required works are to include, but not be limited to:

— Responsive and programmed cleaning of all communal areas of low-rise and high-rise flats including lifts and stairwells.

— Cleaning of internal and external windows and doors.

— Specialist cleaning including removal of biohazards.

— Unblocking of waste chutes.

— Removal and disposal of waste.

— Cleaning to flood or fire damaged communal areas.

SCH anticipates that the Contract shall commence on 5.10.2015.

The proposed term of the Contract is for an initial period of 3 years with an option to extend (subject to performance) by up to a further four 12 month periods.

SCH estimates the annual contract value at GBP 850 000.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Contractors are to note that interest should be expressed in only 1 lot and they should choose the lot most suitable for their organisation.